Patient records are a critical component of the effortless overseeing of a healthcare provider. They contribute to the actual process of health management as well as aiding in the receivables system. Medical transcription is the cycle of making healthcare reports, by transcribing the audio files as dictated by the health professional into textual structure. Medical transcription is an expert service that demands the optimum manpower, the appropriate methodology and the optimum software and technology.
Contracting out medical transcription aids the healthcare facilities to focus on providing competent healthcare, by creating health documents in a quality, timely, HIPAA compliant and economical way. Not only this sub contracting voice transcription also helps healthcare providers to reduce indirect expenditure that they may sustain by online medical transcription in-house.
What are patient medical documents and why are they important?
Patient healthcare reports are the orderly documentation of patient’s individual medical past records and care. Patient transcripts consist of the below given data:
- Name, date of birth, address, emergency contact numbers, sex, blood type etc.
- Date of last physical exam
- Dates and results of tests and screening
- Major ailments & surgeries with dates
- List of medication, dosages and duration of prescription
- Allergies
- Chronic diseases
- Medical chronicles of illnesses in the family.
Patient healthcare reports ensure health history. It is a thorough document chronicling disease, major & minor diseases including growth markers. It gives the healthcare professionals an idea for what happened in the past to the patient. It also ensures hints about existing complaints. Clinical records can confirm to be important as a support in arriving at the appropriate diagnosis.
The particulars in clinical reports support in the below given:
- Reliability of healthcare
- Basis for deciding upon existing and future clinical care
- Help in protecting against lawsuit
- Is the starting point for reimbursement process
- For education and research uses
- Fulfilling statutory requirements.
It can be established that patient healthcare records are essential in the practice of medical care. And as healthcare transcription is the system of forming patient records, it is essential that healthcare practices should evaluate the medical transcription company vigilantly before contracting out medical transcription.
The criteria for judging a medical transcription company are as follows:
Correctness: This signifies the percentage of quality of the transcribed documents vis-à-vis what was voiced. A minimum of 99% and higher than would be satisfactory.
Delivery time: Turnaround time signifies to the time taken to revert the finished transcript to the healthcare provider. A delivery time of not more than 24 hours for normal documents and 4-12 hours for STAT transcripts would be considered adequate.
Data security: The transcription vendor being outsourced to should be HIPAA & HITECH compliant. The voice transcription contractor has to have ideal security provisions to make sure that the secure information conveyed to and from is safe and HIPAA compliant.
Pricing method: Curtailed costs are one of the principle benefits that a health facility wishes to have, from the contracting out alternative. Pricing procedure should be equitable and sensible for the services rendered. Costing method should also be transparent and uncomplicated so that both parties can verify the same at any juncture of the process
Information technology: The technology applied by the voice transcription contractor should not only be HIPAA compliant but should also be simple to utilize, without having to needing comprehensive training.
Sub contracting online medical transcription to the right medical transcription vendor can aid the health facility not only taking into consideration seamless, effective and cost-effective making of patient reports; it also has other plus points like:
- Retaining comfortable means of dictation
- Integration with EMR/EHR
- Transcription for all branches of medicine
- Automated transfer of dictation and download of documents
- Archiving facility.
TransDyne offers superb online medical transcription at cost-effective charges, accomplished by accomplished and qualified transcriptionists with a very quick delivery time executed through protected HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with information technology that is highly developed but effortless to utilize!
To gain from comprehensive medical transcription services from TransDyne, click here.
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