Patient records are an important component of the efficient overseeing of a healthcare provider. They play a role to the actual process of medical care as well as aiding in the settlements system. Healthcare transcription is the process of making clinical reports, by converting the dictation recordings as dictated by the physician into typed format. Voice transcription is a professional service that necessitates the appropriate people, the correct practice and the optimum information technology.
Contracting out medical transcription helps the healthcare facilities to strive for on offering competent health management, by creating healthcare transcripts in a quality, speedy, protected and reasonably priced way. Not only this sub contracting online medical transcription also facilitates healthcare practices to reduce indirect cost that they may meet with by online medical transcription in-house.
What are patient healthcare transcripts and why are they crucial?
Patient medical documents are the systematic report creation of patient’s individual health records and care. Patient reports comprise the following details:
- Name, date of birth, address, emergency contact numbers, sex, blood type etc.
- Date of last physical exam
- Dates and results of tests and screening
- Major diseases & surgeries with dates
- List of medication, dosages and duration of prescription
- Allergies
- Chronic diseases
- Health records of complaints in the family
Patient medical documents provide healthcare medical chronicles. It is a longitudinal record chronicling disease, major & minor ailments as well as growth landmarks. It gives the physicians an impression for what ensued in the past to the patient. It also delivers hints about present diseases. Healthcare documents can confirm to be valuable as assistance in making the optimum diagnosis.
The data in health records provide assistance in the below given factors:
- Stability of healthcare
- Starting point for planning existing and upcoming clinical care
- Assist in safeguarding against malpractice suit
- Are the starting point for coding and billing
- For education and research purposes
- Fulfilling mandatory obligations
It can be recognized that patient medical records are important in the system of medical care. And as online medical transcription is the practice of creating patient reports, it is essential that health facilities should evaluate the service provider vigilantly before outsourcing voice transcription.
The criteria for judging a medical transcription service provider are as follows:
Correctness: This signifies the percentage of quality of the complete transcripts vis-à-vis what was dictated. A least percentage of 99% and higher would be adequate.
Turnaround time: Delivery time alludes to the time taken to send back the completed document to the health facility. A turnaround time of not more than 24 hours for normal transcripts and 4-12 hours for STAT records would be regarded as ideal.
HIPAA & HITECH compliance: The transcription vendor being outsourced to should be HIPAA compliant. The voice transcription vendor has to have adequate security procedures to make sure that the secure particulars conveyed to and fro is safe and HIPAA compliant.
Billing method: Curtailed charges are one of the principle benefits that a healthcare provider wishes to have, from the contracting out choice. Pricing method should be fair and reasonable for the services provided. Costing method should also be clear and effortless so that both parties can check the same at any level of the cycle
Technology: The software and tools utilized by the online medical transcription vendor should not only be confidential but should also be easy to operate, without having to entailing extensive guidance.
Sub contracting online medical transcription to the correct medical transcription company can aid the health facility not only in terms of seamless, convenient and cost-effective making of patient documents; it also has other plus points like:
- Retaining familiar means of dictation
- Integration with EMR/HER
- Expert transcription for any area of medicine
- Automated transfer of dictation and download of documents
- Archiving provision
TransDyne offers excellent online medical transcription at economical rates, carried out by seasoned and trained online transcriptionists with a very timely turnaround time performed through HIPAA compliant HIPAA and HITECH compliant channels, with very high levels of quality and all this with software and tools that is improved but easy to use!
To obtain all-inclusive voice transcription services from TransDyne, click here.
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