Medical transcription outsourcing: Creating meaningful documentation

Healthcare documentation has become a much discussed subject post the proposed move to an electronic healthcare system. As the core of this reform is to make healthcare more accessible and cost effective, healthcare facilities, healthcare professionals and the healthcare documentation sector is striving towards this goal. Traditionally medical transcription has been the process of documenting the process of healthcare by transcribing the narration of the patient- healthcare professional encounter into text format.

With the move towards an electronic healthcare system, healthcare professionals are being offered other methods of capturing information regarding the patient encounter. These include options like point and click entry by the healthcare professional at the point of care, front end speech recognition software etc. Each of these methods of documenting the care process has its own merits, however these methods have some disadvantages like hindering the care process, affecting the healthcare professionals’ productivity and failing to capture the entire patient story.

All these factors affect the various the purposes this information is used for – clinical decision-making, receivables management and risk management. Outsourcing medical transcription to a professional medical transcription company has proven to be a method of documenting the care process, which helps create meaningful documentation.

Given below are some of the areas that outsourced medical transcription services aid in creating meaningful documentation:

Creating patient medical records based on useful standards: The transcripts created by outsourced medical transcription companies meet usability standards like:

• Capturing the narrative to enable clinical decision making
• Detailed records supporting proper coding and billing for better receivables management
• Proper documentation support for risk management.

Ease of use for healthcare professionals: Outsourced medical transcription service providers provide services that are easy to use not only for healthcare professionals but also the other support staff involved in the care processes and other aspects. This include easy and user friendly methods of capturing dictation, automatic transmission for transcription, delivery of transcripts within specified turnaround time through preferred modes, interactive systems to keep track of medical transcription progress, access to older transcripts and HL7 interaction for adoption of EMR/EHR.

Reducing costs: Outsourcing medical transcription helps healthcare facilities clamp down on cost of transcription. This includes not only the actual cost of transcription but also all the other indirect cost of medical transcription, which are incurred when medical transcription is executed in-house.

Professional and technologically savvy medical transcription service providers have a large role to play in the move towards electronic healthcare systems by lending their experience and expertise in having successfully served the needs of healthcare professionals and healthcare facilities. This puts them in an unique position of having an innate knowledge of the operations of healthcare facilities and the work life of healthcare professionals. It enables them to use this knowledge to create solutions that help create meaningful documentation.

TransDyne, a leader in the outsourced medical transcription industry has used their extensive background in information technology and their experience in serving the needs of the healthcare sector to provide affordable and integrated medical transcription solutions.

TransDyne offers quality medical transcription at reasonable prices, executed by experienced and qualified medical transcriptionists with a very quick turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use!            

To avail complete medical transcription services from TransDyne, click here.

Medical transcription outsourcing: Services with maximum utility

It is acknowledged that healthcare professionals and healthcare facilities provide vital services under tremendous pressure. There are numerous sectors that provide support to the healthcare sector. Medical transcription is one of the services that have constantly been supporting healthcare facilities and healthcare professionals deliver quality care while remaining profitable and meeting statutory norms. Medical transcription is a service that helps healthcare professionals document the care process; the information from the patient medical records is vital for clinical decision-making, receivables management and risk management.

Medical transcription services have molded themselves to meet the needs of healthcare professionals without adversely affecting their work life or hindering their productivity. With the increasing demand on the limited resources available to healthcare facilities and with a view to curbing direct and indirect cost of transcription, outsourcing medical transcription is an extremely attractive option available to healthcare facilities.

Medical transcription companies have constantly endeavored to meet the changing demands of the healthcare documentation scenario and have strived to provide services with maximum utility. The word utility has been defined as fitness for some purpose or worth to some end or something designed for maximum use.

Some of the features of medical transcription services with maximum utility are:

Services with an intrinsic understanding of healthcare operations: Medical transcription services have been specifically designed to provide support to healthcare professionals and healthcare facilities. Outsourced medical transcription service providers have a deep understanding of the challenges faced by healthcare and therefore have strived to provide services that include the following benefits:

·       Better resource utilization: Outsourcing medical transcription enables healthcare facilities to save on resources like space, equipment, utilities and management personnel, which enables them to focus on developing their core business of healthcare. They have the benefit of quality medical transcription without having to make major investments in the process.

·       Providing trained personnel for medical transcription: One of the main ingredients of quality medical transcription is trained medical transcriptionists. By outsourcing medical transcription the healthcare facilities have access to unlimited transcription manpower without going through the grueling exercise of recruiting and training medical transcriptionists

·       Protecting confidentiality of patient information: Another aspect that outsourced medical transcription companies aid in is the protection of confidential patient information, which is especially vulnerable during the transcription process.

Integrating with the workings of healthcare facilities: Outsourced medical transcription service providers provide services that seamlessly integrate with the workings of healthcare facilities. This starts with easy modes of recording the dictation of healthcare professionals, transmission of audio files for transcription to the customized delivery of transcripts. This helps healthcare professionals and support staff at the healthcare facility save on time and efforts.

Changing services to meet changing demands: Outsourced medical transcription services provide maximum utility by adapting to the changing demands of the healthcare documentation scenario. Changing needs like editing and proofreading services for back end speech recognition software transcription and HL7 interface for EMR adoption have increased the utility value of medical transcription services

By this definition/s outsourced medical transcription services meet the criteria of services with maximum utility.

TransDyne, a leader in the outsourced medical transcription industry has used their extensive background in information technology and their experience in serving the needs of the healthcare sector to provide affordable and integrated medical transcription solutions.

TransDyne offers quality medical transcription at reasonable prices, executed by experienced and qualified medical transcriptionists with a very quick turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use!            

To avail complete medical transcription services from TransDyne, click here.

Medical transcription outsourcing: Creating a robust setup for healthcare

With the pressures on the healthcare sector to meet all the expectations of various stakeholders it has becoming increasingly difficult for healthcare facilities to cope with the increasing and often contradictory demands placed on them. In this scenario it is very important for healthcare professionals and healthcare facilities to have a robust setup for all non-healthcare related activities. One such factor essential for the smooth running of healthcare facilities in many aspects is information from patient medical records. One of the easiest and cost-effective methods of documenting the care process is medical transcription.

Though medical transcription is one of the most suited methods of documenting the care process, it requires the right inputs in the form of the right team and the right technology. It also requires efforts in the form of the right processes for quality and security. The easy solution to ensure quality medical transcription is to outsource the entire process to a professional medical transcription company.

This not only ensures accurate, timely, secure and cost effective transcription services it also ensures a robust setup for healthcare to function effectively. Outsourcing medical transcription provides the basis for a robust back office setup by providing the following:

• Dependable service: One of the main benefits of partnering with the right medical transcription service provider is that the healthcare facility and healthcare professionals can rely on the service to be dependable in terms of turnaround time and security. This ensures that the information required by healthcare professionals for clinical decision-making and the other staff at the healthcare facility have access to information for various other purposes like coding, billing and other purposes. Outsourcing to a professional and technologically savvy medical transcription company also ensure HIPAA and HITECH compliance throughout the transcription process,

• Technology support: Technology has a large role to play in the medical transcription process from the start of the process- collection of information to the end – delivery of transcripts. Moreover due to the changing healthcare documentation scenario it becomes imperative for healthcare facilities to upgrade their technology base.  Partnering with the right medical transcription company can help in meeting these latest requirements like adoption of EMR/ EHR, using HL7 interface.

• Flexible: One of the foremost advantages of outsourcing medical transcription apart from the obvious cost saving benefit is that of flexibility. It is almost impossible for healthcare facilities to predict the volume of patients making it difficult to plan transcription needs. Moreover medical transcription needs during the holidays and weekends is impossible to plan. Outsourcing medical transcription helps in this aspect by meeting all the changing needs of the healthcare facility.

• Quality: Outsourcing medical transcription has the major advantage of catering to the varying needs of healthcare professionals without compromising on the quality. This includes all the factors that form part of quality transcription.

It can be concluded that partnering with the right medical transcription company provides healthcare facilities and healthcare professionals a robust setup for effective functioning.

TransDyne, a leader in the outsourced medical transcription industry has used their extensive background in information technology and their experience in serving the needs of the healthcare sector to provide affordable and integrated medical transcription solutions.

TransDyne offers quality medical transcription at reasonable prices, executed by experienced and qualified medical transcriptionists with a very quick turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use!            

To avail complete medical transcription services from TransDyne, click here.

Medical transcription outsourcing: Supporting information management

Information has become the key to success for most businesses today. Healthcare is no different; the process depends on correct and timely information to be able to provide vital services.  In fact the healthcare process starts with collection of data from patients, which includes both demographical, and health related inputs. This data needs to be processed to be converted into usable information for various purposes like clinical decision-making, receivable management and risk management.

Medical transcription is one of the methods that help convert the data collected by healthcare professionals and other support staff into information in a textual format. Due to the way medical transcription functions intuitively to support healthcare professionals and healthcare facilities, it has been found to be one of the most preferred methods of documenting the care process. As medical transcription is a specialized process requiring the right team, the right technology and the right process to meet the required standards, outsourcing transcription to a professional medical transcription company has been found to be a viable option.

Outsourcing medical transcription is not only a viable option in economic terms as it results in cost savings but also aids in information management. Given below are some of the information management areas that outsourcing transcription services aid in:

• Data collection: The process of medical transcription starts with the collection of data from the patients. Outsourced medical transcription service providers aid in this by allowing healthcare professionals and other support staff to retain dictation as a means of collecting data and further help them by allowing them to use dictation devices of their choice.

• Processing the data into usable information: This data is transmitted for transcription by expert medical transcriptionists using multiple quality checks to ensure maximum accuracy. Medical transcription companies use  well-trained teams and stringent quality processes to ensure quality.

• Improving quality of information: Medical transcription companies also help in improving the quality of information to acceptable levels when healthcare professionals use speech recognition software as means of recording their findings on the patient encounter by providing editing and proofreading services.

• Information distribution:  Once the patient medical records are transcribed with maximum accuracy and within the promised turnaround time, this information is transmitted to the healthcare facility using HIPAA and HITECH compliant channels to ensure security. Transcripts are delivered in the manner specified by the healthcare professional for maximum convenience with options like electronic signature, delivery to specific folders, remote printing & faxing, delivery to multiple healthcare professionals etc. for maximum convenience.

• Information management: Medical transcription service providers help in managing information by archiving these records on a periodical basis and enabling search of older transcripts using various criteria. Transcription providers also aid in adoption of EMR/ EHR using HL7 interface.

Outsourcing medical transcription to a professional and technologically savvy medical transcription company can help healthcare facilities in various aspects of information management.

TransDyne, a leader in the outsourced medical transcription industry has used their extensive background in information technology and their experience in serving the needs of the healthcare sector to provide affordable and integrated medical transcription solutions.

TransDyne offers quality medical transcription at reasonable prices, executed by experienced and qualified medical transcriptionists with a very quick turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use!            

To avail complete medical transcription services from TransDyne, click here.