Medical transcription outsourcing: Creating meaningful documentation

Healthcare documentation has become a much discussed subject post the proposed move to an electronic healthcare system. As the core of this reform is to make healthcare more accessible and cost effective, healthcare facilities, healthcare professionals and the healthcare documentation sector is striving towards this goal. Traditionally medical transcription has been the process of documenting the process of healthcare by transcribing the narration of the patient- healthcare professional encounter into text format.

With the move towards an electronic healthcare system, healthcare professionals are being offered other methods of capturing information regarding the patient encounter. These include options like point and click entry by the healthcare professional at the point of care, front end speech recognition software etc. Each of these methods of documenting the care process has its own merits, however these methods have some disadvantages like hindering the care process, affecting the healthcare professionals’ productivity and failing to capture the entire patient story.

All these factors affect the various the purposes this information is used for – clinical decision-making, receivables management and risk management. Outsourcing medical transcription to a professional medical transcription company has proven to be a method of documenting the care process, which helps create meaningful documentation.

Given below are some of the areas that outsourced medical transcription services aid in creating meaningful documentation:

Creating patient medical records based on useful standards: The transcripts created by outsourced medical transcription companies meet usability standards like:

• Capturing the narrative to enable clinical decision making
• Detailed records supporting proper coding and billing for better receivables management
• Proper documentation support for risk management.

Ease of use for healthcare professionals: Outsourced medical transcription service providers provide services that are easy to use not only for healthcare professionals but also the other support staff involved in the care processes and other aspects. This include easy and user friendly methods of capturing dictation, automatic transmission for transcription, delivery of transcripts within specified turnaround time through preferred modes, interactive systems to keep track of medical transcription progress, access to older transcripts and HL7 interaction for adoption of EMR/EHR.

Reducing costs: Outsourcing medical transcription helps healthcare facilities clamp down on cost of transcription. This includes not only the actual cost of transcription but also all the other indirect cost of medical transcription, which are incurred when medical transcription is executed in-house.

Professional and technologically savvy medical transcription service providers have a large role to play in the move towards electronic healthcare systems by lending their experience and expertise in having successfully served the needs of healthcare professionals and healthcare facilities. This puts them in an unique position of having an innate knowledge of the operations of healthcare facilities and the work life of healthcare professionals. It enables them to use this knowledge to create solutions that help create meaningful documentation.

TransDyne, a leader in the outsourced medical transcription industry has used their extensive background in information technology and their experience in serving the needs of the healthcare sector to provide affordable and integrated medical transcription solutions.

TransDyne offers quality medical transcription at reasonable prices, executed by experienced and qualified medical transcriptionists with a very quick turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use!            

To avail complete medical transcription services from TransDyne, click here.

Medical transcription outsourcing: Creating a robust setup for healthcare

With the pressures on the healthcare sector to meet all the expectations of various stakeholders it has becoming increasingly difficult for healthcare facilities to cope with the increasing and often contradictory demands placed on them. In this scenario it is very important for healthcare professionals and healthcare facilities to have a robust setup for all non-healthcare related activities. One such factor essential for the smooth running of healthcare facilities in many aspects is information from patient medical records. One of the easiest and cost-effective methods of documenting the care process is medical transcription.

Though medical transcription is one of the most suited methods of documenting the care process, it requires the right inputs in the form of the right team and the right technology. It also requires efforts in the form of the right processes for quality and security. The easy solution to ensure quality medical transcription is to outsource the entire process to a professional medical transcription company.

This not only ensures accurate, timely, secure and cost effective transcription services it also ensures a robust setup for healthcare to function effectively. Outsourcing medical transcription provides the basis for a robust back office setup by providing the following:

• Dependable service: One of the main benefits of partnering with the right medical transcription service provider is that the healthcare facility and healthcare professionals can rely on the service to be dependable in terms of turnaround time and security. This ensures that the information required by healthcare professionals for clinical decision-making and the other staff at the healthcare facility have access to information for various other purposes like coding, billing and other purposes. Outsourcing to a professional and technologically savvy medical transcription company also ensure HIPAA and HITECH compliance throughout the transcription process,

• Technology support: Technology has a large role to play in the medical transcription process from the start of the process- collection of information to the end – delivery of transcripts. Moreover due to the changing healthcare documentation scenario it becomes imperative for healthcare facilities to upgrade their technology base.  Partnering with the right medical transcription company can help in meeting these latest requirements like adoption of EMR/ EHR, using HL7 interface.

• Flexible: One of the foremost advantages of outsourcing medical transcription apart from the obvious cost saving benefit is that of flexibility. It is almost impossible for healthcare facilities to predict the volume of patients making it difficult to plan transcription needs. Moreover medical transcription needs during the holidays and weekends is impossible to plan. Outsourcing medical transcription helps in this aspect by meeting all the changing needs of the healthcare facility.

• Quality: Outsourcing medical transcription has the major advantage of catering to the varying needs of healthcare professionals without compromising on the quality. This includes all the factors that form part of quality transcription.

It can be concluded that partnering with the right medical transcription company provides healthcare facilities and healthcare professionals a robust setup for effective functioning.

TransDyne, a leader in the outsourced medical transcription industry has used their extensive background in information technology and their experience in serving the needs of the healthcare sector to provide affordable and integrated medical transcription solutions.

TransDyne offers quality medical transcription at reasonable prices, executed by experienced and qualified medical transcriptionists with a very quick turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use!            

To avail complete medical transcription services from TransDyne, click here.

Medical transcription outsourcing: The key to overall efficiency

Healthcare sector depends on robust back office support to be able to deliver quality care without compromising on any of the financial, operational and statutory obligations. To this end the efforts of healthcare professionals and the administration of healthcare facilities has been to ensure that healthcare professionals have maximum time for the care of patients rather than any other administrative functions.  One of the factors that ensure healthcare professionals can concentrate totally on the care of patients is ensuring that the process of documenting the care process is simple and easy.

Medical transcription, the process of converting the audio of the patient – healthcare professional encounter into text format using the services of a professional medical transcription company ensures overall efficiency. Outsourcing medical transcription ensures overall efficiency by providing services that include:

• Minimum or no investment: The remarkable benefit of outsourcing medical transcription is that the investment of the healthcare facility towards this process is minimal. Healthcare facilities have to make minimum or no investment towards medical transcription outsourcing.  In fact outsourcing medical transcription allows healthcare facilities to save on resources like space, medical transcription equipment, utilities and other overheads.

• Convenient methods of capturing data: One of the significant advantages of outsourcing medical transcription is that it enhances overall efficiency by allowing healthcare professionals to use dictation modes according to their convenience. Medical transcription service providers have also started providing editing and proofreading services for back end speech recognition software to ensure that the transcripts meet  acceptable accuracy levels.

• Customized services: The needs of healthcare facilities and healthcare professionals keep changing due to various factors and circumstances. Keeping this in mind transcription companies provide customized services, which include providing specialty trained medical transcriptionists, customized turnaround time options, reports in customized templates/ formats etc.

• Choice of various document delivery modes: Using the best of software and tools, medical transcription companies also provide various options for delivery of transcripts to healthcare professionals and healthcare facilities. These include delivery to specific folders, options for remote printing & faxing, delivery to multiple healthcare professionals etc. Medical transcription service providers also offer HL7 interface for adoption of EMR/ EHR system.

• Easy access to older records: Healthcare is a continuous process requiring complete information regarding the patient’s medical history and the course of treatment over a period of time. Medical transcription service providers periodically archive the older transcripts and these are provided to the healthcare facilities and healthcare professionals for easy access using various search options.

• Cost effective: Outsourcing medical transcription improves overall efficiency by helping reduce both the direct and indirect cost of medical transcription substantially. By taking care of weekend and holiday transcription needs, medical transcription companies further enhance the overall efficiency of healthcare facilities.

Outsourcing medical transcription to the right service provider can definitely help improve the overall efficiency of the healthcare facility.

TransDyne, a leader in the outsourced medical transcription industry has used their extensive background in information technology and their experience in serving the needs of the healthcare sector to provide affordable and integrated medical transcription solutions.

TransDyne offers quality medical transcription at reasonable prices, executed by experienced and qualified medical transcriptionists with a very quick turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use!            

To avail complete medical transcription services from TransDyne, click here.

Medical transcription outsourcing: Forming the base for quality healthcare

Healthcare and medical transcription services have had a long-term association, with transcription providing vital documentation support to healthcare in an accurate, timely, secure and cost effective manner. Due to a long term association with the healthcare sector medical transcription has become a specialized service using quality personnel, stringent processes and advanced technology to provide services that help in various aspects of successfully running healthcare facilities like provision of quality healthcare, receivables management and risk management. Since medical transcription is a process that requires concentrated investment in terms of time, capital and other resources to produce optimum results, outsourcing medical transcription to a professional medical transcription company has been found to be an effective solution.

In fact outsourcing medical transcription has many benefits including that of forming the base for quality healthcare. Though medical transcription does not directly affect the quality of care provided by the healthcare facility, it helps strengthens the cornerstones of quality healthcare services.

How do outsourced medical transcription services form the base for quality for healthcare services?

The cornerstones that form the basis of quality services are the reputation of the healthcare facility, referrals, quality and timeliness of services. Outsourced medical transcription services provide support for all these aspects:

Reputation: Though medical transcription services do not directly contribute to building the reputation, medical transcription services have an important role to play in the process leading to this and thereby in two main aspects:

1. Provision of quality care by providing accurate, timely, legible, clear and detailed patient medical record which help in the diagnostic and care process
2. Risk management by ensuring that proper documentation is maintained to show the sequence of care, which ensures that the risk of malpractice litigation is minimized
3. By ensuring HIPAA and HITECH compliance during the medical transcription process, service providers help in increasing the confidence of patients in the healthcare facility.

• Easing and increasing the process of referrals: Proper documentation of the care process leads to better communication between healthcare professionals and healthcare facilities, resulting in referrals.

• Helps improve quality of services: Proper information forms the basis for healthcare and medical transcription ensures that the patient medical records are created in a way that minimizes the strain on healthcare professionals, intuitively lending itself to the operations of healthcare facilities, using advanced technology that is easy to use to ensure smoother operations.

• Helps quicken provision of healthcare: Creation of patient medical records using the services of a professional medical transcription company has several benefits that help speed up the care process, with features like:

1. Allowing dictation as a means of information collection – helping increase healthcare professionals’ productivity
2. Flexible modes of dictation
3. Customized modes of document delivery
4. Facilitating faster turnaround time as needed
5. Providing editing and proofreading services for speech recognition software transcription
6. Specialty based transcription ensuring accuracy and speed from the very beginning.

It can be seen that quality medical transcription services can help strengthen the base of healthcare by building up the cornerstones of healthcare.

TransDyne, a leader in the outsourced medical transcription industry has used their extensive background in information technology and their experience in serving the needs of the healthcare sector to provide affordable and integrated medical transcription solutions.

TransDyne offers quality medical transcription at reasonable prices, executed by experienced and qualified medical transcriptionists with a very quick turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use!            

To avail complete and reliable medical transcription services from TransDyne, click here.