Medical transcription outsourcing: Providing vital support

Healthcare is an important contributor to modern life; saving lives and improving the quality of life. With the increasing demand for healthcare services, the renewed emphasis of proper documentation of the care process and the move towards a wired healthcare system, pressures on the healthcare sector have increased.  There has been a lot of debate about doing away with the time-tested methods of documenting the care process and a move towards documentation at the point of care by the healthcare professional himself/ herself.

Though this method has certain merits, the wastage in terms of decreased healthcare professional productivity and diluted focus on the patients & the process of care makes this method impractical and unattractive. Medical transcription services have been helping healthcare facilities and healthcare professionals in documenting the care process for a long time. Over time transcription services have evolved into specialty services that have customized themselves around the work life of healthcare professionals and the healthcare facility operations. Apart from the convenience and increased productivity due to medical transcription services, outsourcing medical transcription has provided healthcare facilities and healthcare professionals with numerous advantages using a combination of the right teams, the right technology and the right process. 

Among the most significant benefits of outsourcing medical transcription the ones given below stand out as the most significant:

Clear: Outsourcing medical transcription helps produce clear and unambiguous patient medical records. Not only this, the process of medical transcription is very simple and clear making it very easy to use. The process of medical transcription starts with dictation of notes regarding the patient encounter. Dictation is one of the most preferred methods for healthcare professionals as it offers them convenience, flexibility and the option to record the narrative portion of the patient encounter. Having the narrative portion as part of the patient medical record enables better diagnosis.

Consistent: Outsourcing medical transcription produces consistent results. Healthcare professionals have the benefit of specialty trained medical transcriptionists expertly transcribing their dictation to ensure that the information in the records is consistent. Using trained teams and stringent quality processes, medical transcription service providers ensure consistent, accurate and prompt documentation

Complete: Documenting the care process using the services of a professional medical transcription company ensures that the documentation is complete including the distinctive points of the patient encounter. This ensures that the complete information is available for various purposes like billing, coding, as evidence in case of litigation and for future encounters.

Cost: One of the most significant benefits of outsourcing medical transcription is that of reducing the cost of transcription. Apart from this outsourcing medical transcription also ensuring that there is no wastage of resources, contributing to increasing the productivity of healthcare professionals and accelerating the reimbursement process.

Outsourcing medical transcription to the right medical transcription company provides numerous and long term benefits to healthcare facilities. Moreover medical transcription companies also help in the adoption of EMR/EHR using HL7 interface, while still enabling dictation- transcription as a means of documenting the care process.

TransDyne, a leader in the outsourced medical transcription industry has used their extensive background in information technology and their experience in serving the needs of the healthcare sector to provide affordable and integrated medical transcription solutions.

TransDyne offers quality medical transcription at reasonable prices, executed by experienced and qualified medical transcriptionists with a very quick turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use!            

To avail complete medical transcription services from TransDyne, click here.

Medical transcription outsourcing: The key to overall efficiency

Healthcare sector depends on robust back office support to be able to deliver quality care without compromising on any of the financial, operational and statutory obligations. To this end the efforts of healthcare professionals and the administration of healthcare facilities has been to ensure that healthcare professionals have maximum time for the care of patients rather than any other administrative functions.  One of the factors that ensure healthcare professionals can concentrate totally on the care of patients is ensuring that the process of documenting the care process is simple and easy.

Medical transcription, the process of converting the audio of the patient – healthcare professional encounter into text format using the services of a professional medical transcription company ensures overall efficiency. Outsourcing medical transcription ensures overall efficiency by providing services that include:

• Minimum or no investment: The remarkable benefit of outsourcing medical transcription is that the investment of the healthcare facility towards this process is minimal. Healthcare facilities have to make minimum or no investment towards medical transcription outsourcing.  In fact outsourcing medical transcription allows healthcare facilities to save on resources like space, medical transcription equipment, utilities and other overheads.

• Convenient methods of capturing data: One of the significant advantages of outsourcing medical transcription is that it enhances overall efficiency by allowing healthcare professionals to use dictation modes according to their convenience. Medical transcription service providers have also started providing editing and proofreading services for back end speech recognition software to ensure that the transcripts meet  acceptable accuracy levels.

• Customized services: The needs of healthcare facilities and healthcare professionals keep changing due to various factors and circumstances. Keeping this in mind transcription companies provide customized services, which include providing specialty trained medical transcriptionists, customized turnaround time options, reports in customized templates/ formats etc.

• Choice of various document delivery modes: Using the best of software and tools, medical transcription companies also provide various options for delivery of transcripts to healthcare professionals and healthcare facilities. These include delivery to specific folders, options for remote printing & faxing, delivery to multiple healthcare professionals etc. Medical transcription service providers also offer HL7 interface for adoption of EMR/ EHR system.

• Easy access to older records: Healthcare is a continuous process requiring complete information regarding the patient’s medical history and the course of treatment over a period of time. Medical transcription service providers periodically archive the older transcripts and these are provided to the healthcare facilities and healthcare professionals for easy access using various search options.

• Cost effective: Outsourcing medical transcription improves overall efficiency by helping reduce both the direct and indirect cost of medical transcription substantially. By taking care of weekend and holiday transcription needs, medical transcription companies further enhance the overall efficiency of healthcare facilities.

Outsourcing medical transcription to the right service provider can definitely help improve the overall efficiency of the healthcare facility.

TransDyne, a leader in the outsourced medical transcription industry has used their extensive background in information technology and their experience in serving the needs of the healthcare sector to provide affordable and integrated medical transcription solutions.

TransDyne offers quality medical transcription at reasonable prices, executed by experienced and qualified medical transcriptionists with a very quick turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use!            

To avail complete medical transcription services from TransDyne, click here.

Medical transcription outsourcing: A sustainable model for creating patient medical records

A commonly acknowledged fact about the healthcare sector is that it is a complex service involving a series of healthcare related and other factors that enable the delivery of quality healthcare on a timely basis. Therefore most healthcare facilities and healthcare professionals focus on lessening the burden of factors other than the actual process of healthcare on healthcare professionals and support staff.  Creating patient medical records is one such function. It is essential for not only timely and efficient delivery of care, but also for other aspects like receivables management, risk management and meeting statutory obligations but is not part of the core functions.

Healthcare professionals and other support staff have various options for creating patient medical records, but over time medical transcription has proven to be one of the most efficient methods of documenting the care process. Moreover medical transcription is one such function that lends itself to being outsourced. Outsourcing medical transcription to a professional medical transcription company has many advantages one of the main being the sustainability of this model.

How do outsourcing transcription services provide sustainable support to healthcare facilities and healthcare professionals?

To understand how medical transcription services provide a sustainable model for creating patient medical records it is important to understand the main components of quality medical transcription. Quality medical transcription is defined as accurate, timely, secure and cost effective transcription. The main requirements for quality medical transcription are:

• Team
• Technology
• Processes

By outsourcing medical transcription to a professional medical transcription company, the onus of all these three resources is shifted to the medical transcription service provider, lessening the burden of healthcare facilities. However the process of choosing the right medical transcription service provider needs to be based on the right criteria to ensure seamless services.

Given below are the criteria on which the medical transcription company needs to be evaluated:

Team

• Sourcing: It is important to assess the service provider on the basis of their policy for sourcing and hiring the right talent. This needs to be continuous process to ensure that there is no dearth of medical transcriptionists to meet the changing needs of healthcare facilities and healthcare professionals.

• Developing: Once the right talent has been sourced it is important to provide these medical transcriptionists with the right training to ensure accurate and timely transcription. Considering that medicine is a vast subject with various specialties, it is important to train medical transcriptionists on different specialties based on their acumen to make them domain experts.

• Work allocation and continuous education: Apart from sourcing and developing the right talent it is important to allocate medical transcription work based on the specialty of medical transcriptionist team. It is also important to provide resources for medical transcriptionists to keep their knowledge updated.

Technology

• Maximum benefits: Considering the hectic work schedules of healthcare professionals it is important for medical transcription companies to use technology that provides maximum benefits. This should have options for collection of audio files as well as options for delivery of transcripts

• Easy to use: It is equally important for medical transcription companies to keep the technology as easy to use as possible to ease the burden on healthcare professionals and other support staff.

• Secure: Another aspect of the right technology includes providing security during the entire process of transcription

• Updated: Keeping in consideration the changing healthcare documentation scenario, medical transcription companies should constantly update technology and services to include the latest developments like HL7 interface, proofreading and editing services for speech recognition software transcription

Processes

• For quality: It is important to assess whether the medical transcription company subjects transcripts to multiple level quality checks to minimize errors
• For security: As protecting the confidentiality of patient information is both a legal and ethical responsibility it is important to source a medical transcription company who has processes in place to ensure HIPAA and HITECH compliance.

TransDyne, a leader in the outsourced medical transcription industry has used their extensive background in information technology and their experience in serving the needs of the healthcare sector to provide affordable and integrated medical transcription solutions.

TransDyne offers quality medical transcription at reasonable prices, executed by experienced and qualified medical transcriptionists with a very quick turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use!            

To avail complete medical transcription services from TransDyne, click here.

Medical transcription outsourcing: Acting as an agent for efficient operations

Healthcare has come a long way in the delivery of services due to the advent of a bigger & better knowledge base, with newer inventions and innovations making the entire profession more advanced. Healthcare has also started relying on other allied fields like information technology to improve operations. One of the aspects of this is the process of creating patient medical records. Patient medical records are useful in the healthcare process with regard to many aspects including the clinical decision-making process, risk management and receivables management.

There are various options available to healthcare professionals and healthcare facilities for documenting the care process; each method having their own pros and cons, however medical transcription – the process of creating patient medical records from the dictation of the healthcare professionals, has been found to be a very convenient method. Additionally medical transcription becomes even more efficient and cost effective when outsourced to a professional medical transcription company. In fact outsourced medical transcription services can act as an agent for efficient healthcare operations.

How do outsourced medical transcription services act as an agent for efficient healthcare facility operations?

Outsourcing medical transcription has numerous benefits that add to the efficiency of healthcare facility’s operations, some of which are given below:

• Exclusive and specialized team: One of the main advantages of outsourcing medical transcription is that the healthcare facility has access to an exclusive well-trained and skilled team of medical transcriptionists who concentrate on producing the best quality transcription. This not only helps the healthcare professionals and support staff concentrate on the actual process of care but also helps them improve their productivity.

• Specialized process: Outsourcing medical transcription also ensures that healthcare facilities and healthcare professionals have access to a specialized quality process developed by the medical transcription company to ensure quality without compromising turnaround time.

• Convenient technology: The software and tools used by the medical transcription company are at the disposal of the healthcare facility ensuring easier, safer and quicker collection of dictation files and delivery of transcripts as per the preference of healthcare professionals. Moreover medical transcription service providers have a deep understanding of the operations of healthcare facilities and have added additional features like delivery of transcripts to specific folders, archive enabling easy search, electronic signature etc. for the convenience of healthcare professionals.

• Benefit of best practices: Over time medical transcription service providers have developed best practices for every aspect of transcription including recruiting, developing and retaining the right talent for transcription, safer and better transcription practices, document delivery modes etc which are passed on to the healthcare facility.

• Ability to deal with dynamic demands: With constantly changing healthcare documentation scenario and due to the constantly changing needs of healthcare facilities in this regard it becomes important for medical transcription companies to develop the ability to meet these demands. Factors like HL7 interface for EMR adoption or editing & proofreading for backend speech recognition software transcription are all met with by the medical transcription company.

• Streamlining operations and cutting costs:  Reducing cost of transcription is probably one of the biggest advantages of outsourcing medical transcription. Outsourced medical transcription ensures that the cost of transcription is reduced by almost 40% and also ensures that all indirect costs of transcription are eliminated.

The conclusion we can draw here is the outsourcing medical transcription does act as an agent for improving the efficiency of healthcare facilities in several areas.

TransDyne, a leader in the outsourced medical transcription industry has used their extensive background in information technology and their experience in serving the needs of the healthcare sector to provide affordable and integrated medical transcription solutions.

TransDyne offers quality medical transcription at reasonable prices, executed by experienced and qualified medical transcriptionists with a very quick turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use!            

To avail complete medical transcription services from TransDyne, click here.