Transcription: The function of software and tools

Medical care is a dynamic cycle, with constant innovations and inventions; consequently any service allied with healthcare has to be vibrant. Transcription is a service closely linked with healthcare. Medical transcription is the procedure of making patient reports by converting the dictation of the patient-healthcare professional meeting into text format. Along with the cycle of medical care, the transcription process has also developed, not only to cope up with the changing requirements of the medical care sector, but also with the technical innovations that have taken place.

Medical transcription has grown from merely being the method of listening and typing, to a service, which provides different advantages making the life of healthcare professionals and the support staff at a healthcare facility effortless. One just needs to look at the transcription process to understand the function of software and tools.

What is the function of software and tools in the medical transcription process?

The procedure of transcription basically begins when the patient visits the healthcare practice for treatment. The responsibility of information technology starts from the very first step:

• Encapsulating the patient-physician meeting in the form of dictation
• Transmission to the healthcare transcription company for transcription
• The process of healthcare transcription
• Transmission of finished reports to the healthcare practice
• Distribution to the optimum healthcare professional  
• Remote printing and faxing
• Archiving
• Interface with EMR
• HIPAA compliance during the entire method of healthcare transcription. 

It is apparent that information technology has a critical function to play in the method of medical transcription both in terms of service and confidentiality. However information technology for healthcare transcription means significant capital outlay. One effortless fix to obtain the right technological help for the method of medical transcription is to contract out the medical transcription requirements to a healthcare transcription company who can provide medical transcription with not only the necessary benefits like correctness, swiftness, low expenditure, security but also offers the correct technological assistance.

What are plus points of adopting a medical transcription service provider with the correct software and tools?

Expenditure reduction: The optimum information technology for healthcare transcription not only cuts turnaround time and protects the details during the transcription procedure but also assists reduce the costs. The expenses per line of medical transcription can be reduced considerably with the utilization of the right information technology by enhancing quality of audio files, accelerating up the transmission procedure and curtailing threat of information loss

Augmenting profitability: The utilization of information technology can add to the revenues of the healthcare practice by quickening the healthcare transcription procedure consequently the accounts receivable method. Medical transcription is the first step in the reimbursement procedure; prompt healthcare transcription ensures that the method of reimbursement can take place in a timely manner improving the returns of the healthcare practice

Enhanced focus on most important business: Having the technical needs of the healthcare transcription process taken care of by the healthcare transcription company, assists the healthcare practice focus all its assets on their most important business of delivering excellent healthcare

Facility of superb services: The practice of medical care depends on many inputs, one of them being exact and prompt data. Technology utilized by the transcription vendor makes certain that patient reports are available on a quick manner to the healthcare professional to enable better decision-making

Customer satisfaction: usage of the right technology by the transcription vendor makes certain faster and better service, this leads to consumer satisfaction

Decrease of malpractice lawsuit: The use of optimum information technology makes sure decrease in confidentiality infringements and capture of correct and total data in the patient report, both these considerations help reduce threat of lawsuit

It can be seen that the correct utilization of information technology by the medical transcription vendor facilitates collection, administration, sharing and shielding of details. Another critical benefit of the correct employing of software and tools is making it simple to utilization for healthcare professionals who are constantly challenged for time.

Bearing in mind that time is one of the scarcest resources for healthcare professionals, TransDyne believes in utilizing information technology that offers numerous features with ease of utilization. Some of the provisions of the software and tools utilized by TransDyne are as follows:

• Smart upload: TransDyne provides healthcare professionals the option of utilizing methods of dictation they are already at ease with. Then these files can be uploaded to the servers to be made available for medical transcription. Smart upload allows transfer of dictation files from the health facility’s server to TransDyne’s server by checking for new dictations at pre-fixed intervals.
• Web Delivery: TransDyne’s web delivery system handles all concerns relevant to with tracing dictations, receiving records and finding old transcripts from the archives.
• Smart Delivery: Smart delivery is an automated program that attends to the automatic downloads, saving records and printing requirements of a healthcare practice.
• HL7 integration: TransDyne can configure and send health management data as HL7 messages to the client’s EMR with no surplus expenditure.
• Data Security: TransDyne ensures data security of healthcare transcription by incorporating security measures like 128-bit data encryption, multi-tiered application architecture, design level HIPAA compliance, safeguards, firewall protected networks, sterilized e-mail servers, denial of access procedure and multi modal alerts.  

To benefit from the plus points of medical transcription services from TransDyne, click here