Voice transcription sub contracting: Gain from the medical transcription company’s background

Voice transcription is the exercise of making patient reports by transforming audio files dictated by the healthcare professional of the patient-physician encounter into text format. Online medical transcription is an important constituent of the healthcare exercise delivering inputs for the operational as well as economical considerations of medical care.

However medical transcription is an expert ability that requires the correct combination of people skills  & know-how, the optimum implements and the right method to meet the standards of being correct, fast, protected and simple to utilize.

One easy answer to ensure that patient transcripts are correctly, promptly and safely created, while still controlling expenditure is to contract out medical transcription to an seasoned medical transcription company. By outsourcing online medical transcription to a service provider, healthcare practices can take advantage on the online medical transcription vendor’s track record and expertise.

How does outsourcing voice transcription assist health facilities leverage on the medical transcription company’s background and know-how?

To understand how sub contracting helps health facilities leverage on the transcription vendor’ background and know-how, it is vital to understand what are the elements of exact, prompt, protected and economical online medical transcription.

The components exact, prompt, safe and reasonably priced medical transcription are:

Manpower: The standard of online medical transcription is dependent on the standard of transcriptionists to a considerable degree. Building up the optimum pool would essentially concern the following activities:

1. Recruitment: Sourcing and recruiting the right talent
2. Training: Developing the talent to deliver the best caliber work
3. Allocation of work: Work allocation to medical transcriptionists should be based on the specialties they have been trained on, to make certain of right correctness and turnaround time.

By contracting out voice transcription, health facilities essentially have access to the right manpower without actually having to through the undertaking of sourcing, recruiting, training medical transcriptionists. Healthcare practices can gain from on the human resource development skills and know-how of the transcription vendor.

Technology: Software and tools performs a valuable function by speeding up the undertaking, securing the details during the transcription process and saving time of the healthcare professionals and support staff. The function of software and tools in online medical transcription comprises:

1. Dictation: Capturing the narration of the physicians by multiple means
2. Uploading: Transferring dictation files for transmission to the medical transcription company
3. Retrieving: Retrieving transcribed records
4. Distribution: Distribution of patient transcripts to healthcare professionals
5. Archives: Retrieving old files from the system
6. Further benefits: Features like electronic signature, remote printing & faxing, HL7 interface etc
7. Security: Facilities like encryption, virus protection, firewalls etc
8. Alacrity: To make certain of quick delivery time.

Outsourcing medical transcription services allows healthcare facilities to take advantage on the software and tools developed by the service provider to avail plus points like speed, safety and ease of utilization.

Methods: Online medical transcription needs to follow a particular process to be quick, exact, protected and economical. The methods involved in online medical transcription include:

1. Correctness methods: To achieve the desired accuracy levels records have to be checked at several levels like proofreader, editor and quality assurance team.
2. Security: To secure private patient details, the transcription vendor has to have methods in place to ensure total HIPAA compliance.

Contracting out online medical transcription enables health facilities to benefit from the processes enhanced by the transcription vendor through their track record in meeting the needs of health facilities

Setup: Online medical transcription demands infrastructure like:

1. Real estate: Space allocated for online medical transcription
2. Transcription devices:  Computers, servers, foot pedals, headphones and software are required for transcription.
3. Furniture & utilities: Tables, chairs and utilities like power etc. 

Contracting out medical transcription allows healthcare facilities to avoid outlay in non-transcription related establishment.

It can be concluded that by outsourcing voice transcription, healthcare practices can gain from on the expertise and track record of the service provider. This supports healthcare facilities in containing the expenses of online medical transcription to the costs per line of transcription. Not only this they would also save as much as 40% to 60% on the costs of in-house transcription. To take advantage the maximum advantages of contracting out medical transcription it is crucial to source the right voice transcription vendor, based on parameters like quality, turnaround time, HIPAA compliance, costs and technology.

TransDyne delivers excellent medical transcription at cost-effective rates, transcribed by expert medical transcriptionists with a very prompt turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of correctness and all this with information technology that is advanced but simple to utilize!

To avail online medical transcription services from TransDyne, click here.