Medical transcription outsourcing and risk management

Medical transcription outsourcing and risk management are very closely related. Risk management involves minimizing the risk involved in the healthcare process and medical transcription is the process of creating patient records from the audio narration by the healthcare professionals of their encounter with the patient.  Medical transcription  by its very nature is an activity that requires sensitive handling and  would affect risk management 

It is a known fact that the patient- healthcare professional relationship is sacrosanct and is founded on the basis of the healthcare professional/ healthcare facility's ability to maintain the confidentiality of the privileged patient information. Protecting the confidentiality of the patient information is not only a moral obligation is also mandated by law. HIPAA has provided specific guidelines for protecting confidential patient information. The HITECH provisions that have come into effect recently have provisions that elaborate on HIPAA and have provided HIPAA added arsenal to punish offenders.

Outsourcing medical transcription has been proven to be one of the most efficient, effective and economical ways of creating patient records. However outsourcing medical transcription to a third party service provider raises some apprehensions regarding security.

However these concerns can be alleviated by choosing the medical transcription service provider with utmost care. This will ensure that the medical transcription service provider:

·       Is well versed with the requirements of HIPAA/ HITECH

·       Has provisions in place to ensure total security

Ensuring that the outsourced medical transcription service provider is HIPAA / HITECH compliant will also help with the process of risk management.

How can outsourced medical transcription service help in the process of risk management?

To understand how outsourced medical transcription helps in risk management it is important to understand the principles of risk management and how outsourced medical transcription services helps in the process.

The principles of risk management are as follows:

• Create value
• Be an integral part of the organizational process
• Be part of decision making
• Explicitly address uncertainty
• Systematic and structured
• Based on best available information
• Tailored
• Take into account human factors
• Transparent and inclusive
• Dynamic and responsive to change
• Continual improvement and enhancement. 

Outsourced medical transcription helps the healthcare facilities in the risk management process fulfilling all the principles of risk management in the process medical transcription.

Outsourcing medical transcription ensures:

• Medical records are created by with utmost accuracy. Outsourcing medical transcription ensures this by using medical transcriptionists who are specialists in the specialty they are transcribing in. Further quality is ensured by having a multiple level quality check ensuring maximum accuracy. The information captured in the patient records needs to be accurate as it forms a part of evidence in case malpractice litigation.

• Medical records are created on time. Optimum turnaround time is ensured by the medical transcription service provider by using the right team, the right process and the right technology. This ensures that healthcare professionals have the information needed by them for formulating plans for the patient's healthcare, on time. This helps in managing risk

• Medical records are created securely. Another aspect of risk management is protecting the confidentiality of patient information. Outsourced medical transcription helps in this aspect by having measures in place to protect patient information by securing people, process and technology. 

Outsourcing medical transcription to the right service provider not only help healthcare facilities in some aspects of risk management it also helps the healthcare facilities save on costs, increase focus on core business and help provide multiple benefits by using the right technology.

TransDyne, a leader in the outsourced medical transcription industry offers total solutions to suit varying need of different of different kinds of healthcare facilities. TransDyne has teams of medical transcriptionists who are trained in different specialties, making them domain experts. This ensures that TransDyne can cope with medical transcription for any specialty with an accuracy level of above 99%. TransDyne offers a turnaround time of 24 hours with an option of a turnaround time of 4-12 hours for STAT files.

TransDyne has the technical capabilities to integrate with the existing systems of healthcare facilities, requiring no additional investments. TransDyne offers medical transcription for weekends and holidays, and has people and systems in place to cope up with varying volumes of transcription. TransDyne has software and tools that offer additional features like archiving, remote printing & faxing among other benefits. TransDyne ensures security of confidential patient information, by securing people processes, infrastructure and technology

To avail total medical transcription services from TransDyne, click here.

Online medical transcription services: Providing the substance and context

Health management is a complicated undertaking, which demands a lot of intelligence and abilities on the part of the physician, other than from all the other components like the right blend of equipments, education and establishment. One other critical component to the healthcare process is particulars from patient reports.

Patient reports make it achievable for physicians to make the optimum decisions concerning the patient's treatment. Patient records are basically an outcome of all the information of the patient's health history. They provide valuable particulars pertaining to demographics; lifestyle habits, allergies and also include earlier symptoms, diagnoses and treatment availed.  This particulars is not only vital in providing further treatment, but is also valuable when treatment is stretched over a period of time and there are recurrent changes in the health professionals and support staff attending to the patient.

Voice transcription is the undertaking by which patient records are generated. Voice transcription essentially involves the conversion of audio records of the healthcare professionals concerning the patient-health professional meeting into text format.  This is a very basic meaning of medical transcription.

Medical transcription is a service that broadens beyond being just a typing service; online medical transcription is a service, which delivers healthcare professionals with subject matter and context in the patient's medical transcripts empowering the undertaking of medical care.

Medical transcription is an ability that needs:

• Excellent language expertise
• Good listening skills
• Comprehension of medical terminology
• Typing expertise
• Expertise to multitask
• An eye for details
• Research skills. 

To effectually provide subject matter, the medical transcriptionist has to be proficient at listen cautiously and encapsulate the details as correctly as feasible. Where considered necessary the transcriptionist has to refer to the Internet to fill in the proper words.

To conveniently apply perspective while making patient reports, the transcriptionist has to listen carefully to the words of the physician and make certain that the record is constant in terms of details. For example: The gender of the patient or the left/right side injury etc. 

One of most economical, convenient and competent choices available to health facilities for creation of patient transcripts is to subcontract to a specialized online medical transcription service provider.

However while sub contracting medical transcription, it is important to assess the online medical transcription company on the premises of the below given:

Accuracy: This means the percentage of quality of the completed reports vis-à-vis what was dictated. A minimum level of 99% and above would be suitable.

Turnaround time: Delivery time denotes to the time taken to send back the finished transcript to the healthcare facility. A delivery time of not more than 24 hours for normal transcripts and 4-12 hours for STAT reports would be considered ideal.

Data confidentiality: The transcription vendor should be HIPAA/HITECH compliant. The online medical transcription service provider has to have sufficient HIPAA compliance provisions to make certain that the confidential details transmitted back and forth is secure and secure.

Pricing procedure: This is one of the main gains that a health facility hopes to have, from the outsourcing option. Costing method should be fair and realistic for the services rendered. Pricing procedure should also be transparent and simple so that both parties can assess the same at any stage of the undertaking

Technology: The software and tools used by the service provider should not only be HIPAA compliant and have superior facilities but should also be uncomplicated to use, without having to need extended training.

TransDyne delivers excellent medical transcription at reasonable rates, carried out by knowledgeable and trained transcriptionists with a very quick delivery time executed through protected HIPAA and HITECH compliant channels, with very high levels of correctness and all this with software and tools that is advanced but simple to operate!             

To avail complete medical transcription services from TransDyne, click here.

Healthcare transcription sub contracting: Often raised questions

Sub contracting healthcare transcription is a vital decision and entails diligent contemplation of the healthcare facility’s precise requirements and the right “match” from the medical transcription company. Online medical transcription is an essential link in the string of activities culminating in the delivery of excellent clinical care. Medical transcription is the process by which patient transcripts are created, and doctors in addition to the support staff utilize these transcripts.

While outsourcing voice transcription it is usual for physicians and the support staff to have several qualms concerning the outsourcing choice.

Certain generally asked doubts /concerns are answered below:

Do I need to alter my mode of dictation?

This is an authentic issue among healthcare professionals who are trained specialists for whom time is a scarce asset. It is critical for the healthcare transcription service provider to provide for variable and habitual methods of dictation to assist healthcare professionals to make optimum utilization of their time.

Do I have to get occupied in the nitty-gritties of transfer of dictation recordings? 

Healthcare professionals are skilled in the industry of medicine and may not necessarily want to get drawn into in the technicalities of uploading audio files for transcription. It is critical for the voice transcription contractor to have a procedure in place that facilitates preprogrammed upload of audio records at frequent intervals.

Do I need to get drawn in the nitty-gritties of retrieval of transcripts?

Once the dictation files of the patient-physician meeting are finished the healthcare professional would like that the patient document be made available to him/her routinely. The subcontracted online medical transcription company needs to have a system to allow dispensing of reports.

Is there a service of faxing/printing the documents from the medical transcription contractor’s office?

In particular situations it would be necessary for the document to be made obtainable to the healthcare professional by fax/printed form. The subcontracted healthcare transcription company should have services in their routine to facilitate this.

What is the turnaround time? What is the delivery time for STAT files?

The details in the patient medical reports are important for the reliability of care. It is vital that the patient reports are made reachable on time. In certain cases the turnaround time would have to be very quick. The voice transcription service provider should have the human resources and information technology in place to facilitate this.

What is the degree of precision?

Patient reports are not only critical for continued patient care they also become the foundation for receivables management ending to reimbursements.  Patient documents also provide proof in case of lawsuit. It is critical for the information to be captured correctly. The outsourced voice transcription contractor necessitates having the right human resources in place with the necessary training to enable this.

Does sub contracting voice transcription entail that I have to get technologically competent?

Healthcare professionals are starved for time; they may not choose to employ very complicated information technology demanding a lengthy training practice. The online medical transcription company necessitates to employ information technology that not only offers all uses, but also uncomplicated to use.

What is the cost per line of transcription?

One of the main plus points needed from the contracting out is curtailed rate of transcription. It is essential for the medical transcription company to define costs unmistakably using a pricing method that is definable, supportable, quantifiable, consistent, fair and honest.

Is the cost per line of transcription lesser than our current costs?

It is essential to determine whether there are any unknown charges while contracting out medical transcription.

How about integration with EMR?

The EMR system needs an ample extent of capital outlay. It is critical to determine whether the medical transcription company will be capable of incorporating with existing EMR via HL7 interface conserving present financial commitments.

What is the procedure for finding audio records, transcribed files etc?

Most healthcare practices would have an immense number of records in each stage of transcription. It is critical for the voice transcription company to have an archival system to assist finding of records at each stage of transcription.

What if I have any qualms regarding the medical transcription practice?

The medical transcription company necessarily needs to have open channels of communication to facilitate the healthcare provider staff to make clear any reservations pertaining to the medical transcription process.

What about HIPAA compliance concerns?

The safeguarding of protected patient data is one of the worries of physicians and other staff. It is essential for the company to be having HIPAA provision sat all stage.

What is the experience of the voice transcription company in ensuring similar services?

This can be established by confirming on the testimonials delivered by the online medical transcription contractor for their current clients.

TransDyne, a leader in the voice transcription industry offers adapted services to match the demands of healthcare facilities. TransDyne offers competent voice transcription at economical costs, executed by knowledgeable and skilled online transcriptionists with a very timely delivery time accomplished through protected HIPAA compliant channels, with very high levels of correctness and all this with technology that is superior but simple to operate!                 

To avail in-depth healthcare transcription services from TransDyne, click here.

Online medical transcription outsourcing and risk management

Healthcare transcription contracting out and managing legal issues are very intimately related. Risk management involves reducing the perils pertinent in the medical care process and online medical transcription is the sequence of making patient transcripts from the audio records dictated by the doctors of their encounter with the patient.  Medical transcription by its very characteristics is an endeavor that mandates cautious management and would affect managing legal issues. 

It is a recognized reality that the patient- healthcare professional liaison is sacred and is based on the basis of the doctor/ health facility's competence to maintain the security of the confidential patient data. Shielding the security of the patient data is not only a moral requirement is also mandated by law. HIPAA has laid down certain guidelines for securing confidential patient particulars. The HITECH provisions that have been imposed in the recent past have measures that elaborate on HIPAA and have provided HIPAA added arsenal to punish offenders.

Outsourcing medical transcription has been established to be one of the most seamless, effectual and economical options of creating patient reports. However contracting out voice transcription to a third party medical transcription company causes certain fears concerning HIPAA compliance.

Except that choosing the medical transcription vendor with greatest vigilance can assuage these fears. This will guarantee that the healthcare transcription service provider:

• Is well versed with the needs of HIPAA/ HITECH
• Has provisions in place to ensure total HIPAA& HITECH compliance. 

Making sure that the outsourced voice transcription service provider is HIPAA protected will also help with the process of managing litigation issues.

How can contract out voice transcription service support in the practice of risk management?

To comprehend how subcontracted voice transcription helps in managing legal cases it is crucial to comprehend the underlying philosophy of managing legal cases and how contracted out medical transcription services aids in the process.

The guidelines of managing legal cases are as given here:

• Produce convenience
• Be an inseparable element of the executive system
• Be part of decision making
• Explicitly tackle confusion
• Methodical and logical
• Derived from best accessible particulars
• Adapted
• Taking into account individual factors
• Transparent and all-encompassing
• Changing and reactive to change
• Continual development and enhancement. 

Subcontracted online medical transcription aids the healthcare practices in the managing litigation issues system satisfying all the principles of managing legal cases in the process voice transcription.

Sub contracting online medical transcription makes certain of:

• Medical reports are created by with greatest precision. Outsourcing healthcare transcription makes sure of this by utilizing medical transcriptionists who are highly skilled in the specialties they are transcribing in. further correctness of information is guaranteed by having a various level precision correction ensuring maximum quality. The particulars transcribed in the patient records have to be correct as it provides a component of verification in situation of malpractice litigation.
• Healthcare reports are formed on time. Appropriate turnaround time is made certain of by the healthcare transcription contractor by utilizing the right manpower, the right cycle and the appropriate software and technology. This ensures that doctors have the particulars considered necessary by them for developing plans for the patient's clinical care, on time. This helps in coping dangers
• Healthcare reports are transcribed securely. Another point of risk management is safeguarding the HIPAA compliance of patient information. Subcontracted online medical transcription aids in this consideration by having precautions in place to shield patient information by securing people, process and software and technology. 

Contracting out voice transcription to the right transcription contractor not only help health facilities in a few points of managing legal issues it also assists the healthcare providers optimize on costs, augment focus on principle business and help ensure multiple benefits by employing the appropriate software and tools.

TransDyne, a leader in the contracted out healthcare transcription field offers complete services to suit unpredictable needs of various types of healthcare providers. TransDyne has teams of medical transcriptionists who are taught in different areas of medicine, making them domain highly skilled. This guarantees that TransDyne can cope with online medical transcription for any branch of medicine with a quality level of above 99%. TransDyne offers a delivery time of 24 hours with an option of a turnaround time of 4-12 hours for STAT files.

TransDyne has the technical proficiencies to incorporate with the ongoing systems of healthcare providers, requiring no further investments. TransDyne offers healthcare transcription for weekends and holidays, and has teams and methods in place to deal with differing quantities. TransDyne has technology that ensures additional facilities like archiving, remote printing & faxing among other gains. TransDyne ensures confidentiality of private patient data, by safeguarding teams processes, infrastructure and software and technology

To gain from exhaustive healthcare transcription services from TransDyne, click here

Voice transcription services: Creating patient documents

Healthcare transcription can simply be characterized as the procedure of forming patient records, however medical transcription augments convenience to the clinical care process by ensuring many plus points. The components for the online medical transcription process come from the dictation files of the health professionals. Once the patient visit is over, the physician documents the information of the patient-healthcare professional appointment in audio structure. Voice transcription is the procedure of transformation of these dictation files into typed format.

The patient reports formed by the online medical transcription process have a vital function to parlay in the medical care exercise. Patient documents have an critical role to perform in the given below points:

• Offer continuity of care
• Starting point for planning patient care
• Aid in securing legal interests
• Develop into the base for coding and billing
• Provide the starting point for education and research
• Serve statutory requirements. 

What is the information recorded in patient transcripts?

Patient reports comprise data concerning the described below:

• Health empirical records
• Symptoms
• Examination results
• Diagnostic tests
• Treatment methods
• And a documentation of all other details accumulated by healthcare professional/health facilities. 

Keeping in mind the critical role data from patient transcripts portray in the medical care procedure, it is important to ensure that health transcripts are made accessible for the deployment of doctors/ healthcare practices making certain of highest quality, data confidentiality and accessibility. The procedure of healthcare transcription demands the correct proficiency, the optimum people, the appropriate information technology and the optimum practice, but also considerable capital outlay in terms of capital and time.

The easy answer to guarantee that clinical records are made within the standards considered necessary is to subcontract the procedure to an expert medical transcription vendor. This not only guarantees quality, data security and accessibility, it also guarantees that cost on transcription is curtailed by as much as 40%-50%.

How does sub contracting online medical transcription make certain of quality?

By contracting out online medical transcription to a professional vendor, correctness can be made certain of because:

• The healthcare transcription company would have the optimum human resources: Healthcare transcription is the core business of the service provider. Hence hiring the appropriate talent and training them to be highly skilled would be an ongoing exercise making sure that the transcription contractor has the teams to exercise any online medical transcription necessities as required. The correct manpower would not only make certain of accuracy but also guarantee that the records are formed within the needed delivery time.
• The voice transcription contractor would have the correct process: To make certain that correct patient reports are formed on time, the online medical transcription vendor would have a methodology to make sure that each document is assessed extensively via a stringent quality procedure. This would guarantee that records are error-free and quick.
• The healthcare transcription company would have the right software and technology: The correct software and tools would aid in hastening the function of collecting and sending the dictation files for transcription. It would also assist in the procedure of dispatching finished documents to the health professionals using various options.  

How does outsourcing medical transcription make sure of HIPAA compliance?

The voice transcription contractor would provide for HIPAA & HITECH compliance of confidential patient information by having precautions in place to safeguard teams, methods, and setup and information technology

How does contracting out voice transcription make certain of accessibility?

The online medical transcription service provider would make sure of availability by having the optimum information technology. The software and technology employed by the service provider would not only make sure of variable modes of transferring dictation and provide multiple modes of transcript delivery, it would also ensure that the software and technology is easy to utilize.

While sub contracting online medical transcription health facilities have to ensure that the healthcare transcription service providers are stringently judged on the criteria of being error-free, speedy, shield, reasonable and adaptable to make certain of seamless services.

TransDyne ensures quality medical transcription at economical prices, carried out by knowledgeable and proficient online transcriptionists with a very prompt delivery time carried out using secure HIPAA and HITECH compliant channels, with very high levels of quality and all this with software and technology that is advanced but easy to use!           

To avail outsourced healthcare transcription services from TransDyne, click here.

Online medical transcription outsourcing: Results in adaptability

In today’s situation healthcare practices have to keep up a delicate tradeoff between ensuring competent healthcare and still preserving profits. The requirements made on the scant funds obtainable to a healthcare practice are numerous. In such an atmosphere it is vital for healthcare providers to have greatest flexibility so that they can adjust themselves quickly to the ever-changing requirements exerted on them.  Outsourcing medical transcription can help healthcare facilities stay adaptable!

How does outsourcing online medical transcription help the healthcare practices stay flexible?

Though online medical transcription is a vital contributor to the medical care procedure it is not constituent of the core proficiencies of the healthcare facilities. The resolution to maintaining versatility is to prioritize the core proficiencies and contract out all the other jobs.

Sub contracting online medical transcription supports the healthcare practice stay flexible by the described below modes:

By ensuring a price structure depending on charges for services delivered: Outsourced online medical transcription service providers usually quote prices that are dependent upon the services utilized by the health facilities, that is dependent upon features like quantity of lines, volume of transcripts, amount of pages etc., instead of a flat rate. This guarantees that healthcare practices incur expenses limited to the use of services.

By supporting to change overheads to variable expenditure: By sub contracting voice transcription the healthcare practice can alter the indirect costs met with for in-house transcription to variable charges. Fixed costs like real estate, wages etc can be prevented.

Enabling enhanced versatility in overheads management: Contracting out healthcare transcription makes available various much-needed commodities. The healthcare practice is then in a place to employ these resources for other uses.

Support in bringing down reaction time period to situational changes: In an ever-changing scenario it is crucial for healthcare practices to be capable of acting upon changes in a prompt fashion. Contracting out medical transcription makes certain that valuable funds are there for the taking for the health facilities to make use of while acting on outside changes.

Enhance attentiveness on key activities: Sub contracting healthcare transcription makes certain that the healthcare practices can direct efforts on their core activity of delivering competent medical care instead of on other connected activities like voice transcription.

Liberating principle employees: Contracting out healthcare transcription not only assists the health professionals but also key staff of the healthcare practice like the support workforce, the management staff and the software and technology personnel to concentrate on the key business concerns of the health facility.

Ensuring turnaround time: Sub contracting online medical transcription makes certain that the patient clinical transcripts are obtainable to the physicians and support workforce on time. This makes certain that the speed of service is also more seamless.

By facilitating avoiding of delays leading to rapid settlements: Outsourcing healthcare transcription not only minimizes direct and indirect expenditure but also eliminates blockages that impede the finances. Healthcare transcription is the first phase in the receivables cycle; timely medical transcription ensures that the practice of receivables management can start on time.

However the exercise of contracting out online medical transcription needs to be approached with caution. Together with appraising the online medical transcription vendor on the premises of standards like precision, delivery time and information technology made use of; healthcare practices are obligated to assess the online medical transcription company on the other factors described below:

• Pricing procedure
• Skill to ensure accuracy by authenticating preparation methods and extent of checks made use of.
• HIPAA/HITECH compliance
• Credentials of the medical transcription vendor by confirming on references
• Actual capability of the medical transcription service provider by getting a free trial
• Accessibility of open means of communication. 

Once the online medical transcription vendor has been evaluating d on all these parameters the healthcare facility can enjoy expert services, which let’s them enjoy the edge of being variable in an ever-vibrant competitive situation.

TransDyne, a leader in the subcontracted online medical transcription sector delivers exhaustive  medical transcription services. TransDyne ensures competent medical transcription at affordable prices, performed by knowledgeable and proficient medical transcriptionists with a very prompt turnaround time carried out through safeguarded HIPAA and HITECH compliant avenues, with very high degree of accuracy and all this with software and tools that is highly developed but uncomplicated to utilize!              

To gain from exhaustive medical transcription services from TransDyne, click here.

Medical transcription sub contracting - Merging together expertise and background

Contracting out medical transcription is a vital choice, connected to thorough study of the necessities of the healthcare providers and what it hopes to obtain from outsourcing and then appraising the medical transcription contractor to ensure that the transcription service provider can provide services as needed by the health facility. Online medical transcription is a crucial input of the medical care chain and contracting out medical transcription should be accomplished with an ample vigilance. One is required to track down a medical transcription company who has the right mix of skills and track record to ensure competent services.

What defines the proficiency of the healthcare transcription company?

Expertise signifies to the aptitude or knowledge in a particular industry. By this meaning it is critical to track down a transcription service provider whose principle business concern is that of offering subcontracted online medical transcription services. The abilities of the medical transcription vendor has to be assessed on the following norms:

Human resources: Superb medical transcription needs the appropriate teams to ensure precision and turnaround time. The expertise of the healthcare transcription contractor can be assessed on the foundation of their hiring and guidance processes. This would make sure that the transcription vendor has a team of people to draw from as per the transcription demands

Process: The abilities of the online medical transcription company can be judged by the practices in place to ensure quality, turnaround time and confidentiality. A transcription service provider with the appropriate abilities would make certain that having the correct process in place compromises none of the standards for competent voice transcription.

Information technology: The proficiency of the medical transcription service provider can be determined keeping in mind the software and tools made use of by them to make sure of speedy and protected healthcare transcription services. The software and tools employed by the transcription contractor would make sure of utmost advantages with expediency of use.

What defines the experience of the medical transcription company?

Credentials signify to familiarity with a proficiency or industry of grasp obtained over a long time by actual practice making way for superior understanding. By this explanation it is critical to source a voice transcription vendor who has track record in offering contracted out healthcare transcription services over a period of time empowering the transcription contractor to comprehend the specific necessities of the client and offer options based on it. The track record of the voice transcription contractor can be measured on the following standards:

Client references: An experienced voice transcription vendor would have track record in offering contracted out healthcare transcription services to healthcare practices and health professionals of all sorts. This would be illustrated in the testimonials delivered by client s.

Extra advantages: Online medical transcription services have grown from being simple a transcription service to that of being a back office support work for healthcare practices and health professionals. An seasoned medical transcription company would understand the necessities of healthcare practices/ healthcare professionals and would provide improved services in addition to:

1. Familiar means of dictation
2. Archiving
3. Various means of report distribution
4. HL7 interface. 

While contracting out medical transcription it is critical to pick a medical transcription vendor with both the related expertise and credentials. This not only makes sure of accurate, prompt and secure voice transcription services, it also ensures major outlay saving plus points to healthcare facilities.

TransDyne, a leader in the contracted out voice transcription field has both the pertinent background and expertise. TransDyne offers competent online medical transcription at economical costs, carried out by specialized voice transcriptionists with a very timely turnaround time executed via secure HIPAA compliant channels, with very high extent of precision and all this with software and technology that is advanced but uncomplicated to employ!

To benefit from subcontracted online medical transcription services from TransDyne, click here.

Healthcare transcription contracting out: Details to be deliberated on during outsourcing

Sub contracting healthcare transcription is a practical operational resolution and helps the health facility prioritize absolutely on their principle business interest while delivering the right assistance. However the contracting out judgment is not one to be taken lightly and entails an in-depth study of what the healthcare facility desires to benefit from the sub contracting resolution. To guarantee that everybody in the healthcare practice is comfortable with the outsourcing judgment it is important for the healthcare provider to ask itself some questions:

Is medical transcription a component of the key business sphere of the healthcare provider?

Healthcare transcription is not a part of the principle business concern of a health facility though it does play a critical function in the functional and economical features of a health facility. Medical transcription is a specialized skill entailing a mixture of the appropriate people, the appropriate technology and methodology to be proficient at satisfy the criteria of being accurate, quick, HIPAA compliant and cost-effective.

How much is voice transcription costing currently?

Having voice transcription in-house could be costing the healthcare provider more than what they initially would have calculated. While computing expense of in-house voice transcription factors like these should be taken into thought:

• Overheads
• Assignment of management & administration staff for overseeing voice transcription in house
• Wastage of overheads in slack times
• Overtime pay during excess inflow of work
• Extra pay for weekend and holiday transcription.

What are the other assets being made use of for captive medical transcription?

Captive medical transcription could also entail utilization of overheads like secretaries, software and tools manpower, capital equipment etc. for online medical transcription.

What are the quality extent and delivery time of records?

In-house healthcare transcription could culminate in various degree of precision due to the varying volumes of transcription. The quality extent could be high when amounts of work are reduced and low when volumes are high.  The delivery time could also vary in accordance with the quantity of transcription. The delivery time being shorter in slack periods and vice versa in the middle of periods with high amounts of work.

Is it vital to retain online medical transcription in-house?

There are precise points like concerns for HIPAA compliance of the information that could be a hurdle to the contracting out decision. Choosing a transcription vendor with procedures in place to safeguard human resources, practices and information technology can get rid of HIPAA compliance doubts and remove any hurdles to the contracting out procedure.

What are the other alternatives open?

Health facilities have the alternative of outsourcing their overflow transcription demands to a mix of independent contractors or healthcare transcription companies. This could however outcome in the healthcare provider having to put in more inputs to manage healthcare transcription from various resources. The effortless solution to ensure that transcripts are transcribed in a prompt, accurate, protected and economical way is to subcontract online medical transcription on a turnkey basis to a specialized voice transcription contractor

What is the outlay of outsourcing healthcare transcription?

Outsourcing voice transcription ensures that the outlay of transcription is restricted to the cost per line of transcription. In the beginning the healthcare provider may have to have a minimum capital outlay towards choosing the transcription vendor and adapting to the software and tools used by the medical transcription company.

What are snags of contracting out voice transcription?

The common drawbacks while contracting out a work as important as healthcare transcription is the worry of inferior quality and HIPAA& HITECH compliance worries. Another major fear is that the price quoted by the transcription contractor may have unknown outlays. Both these concerns can be overcome by picking a transcription vendor who has the optimum people in place to satisfy correctness doubts, has enough procedures in place to make certain of full HIPAA compliance and uses a pricing procedure that is assessable, supportable, definable, constant and fair & trustworthy.

What is the addition to usefulness in outsourcing medical transcription?

Sub contracting healthcare transcription offers the healthcare provider with various value added options like software and tools that offers several advantages like different means of document delivery, archives making it simple to trace documents in different phases, specialty healthcare transcription etc.

What about the transition to subcontracted medical transcription services?

Moving from captive transcription to outsourced alternatives can be alleviated when the voice transcription company has open avenues for customer service. This would facilitate the service provider to solve minor concerns as and when they crop up.

What about present investments in EMR?

Ongoing investments for EMR/EHR can be protected if the voice transcription vendor has the know-how for HL7 interface empowering data to be sent to the EMR/EHR system.

What are the options accessible to capture dictation?

This is a main apprehension for time starved physicians, this fear can be eliminated by choosing a medical transcription company who allows the doctors to retain their habitual modes for capturing dictation.

The procedure of outsourcing medical transcription can become easier by selecting an online medical transcription company who alleviates these fears/doubts that may rise in the middle of the outsourcing exercise.

TransDyne, a leader in the subcontracted online medical transcription sector offers complete       online medical transcription solutions. TransDyne provides quality healthcare transcription at cost-effective rates, accomplished by experienced and qualified transcriptionists with a very timely delivery time accomplished through HIPAA compliant HIPAA and HITECH compliant channels, with very high extent of correctness and all this with software and tools that is advanced but effortless to employ!                 

To benefit from exhaustive online medical transcription services from TransDyne, click here.