Medical transcription outsourcing: Working as a team with healthcare services

Quality healthcare is the culmination of several factors, one of the main being the teamwork of healthcare professionals, support staff and other personnel. To be successful in terms of providing quality care and being profitable, healthcare services depend on proper documentation of the care process. Medical transcription is the process of creating patient medical records from the dictation of the patient- healthcare professional encounter. With a view to having an intense focus on their core business of providing healthcare and as a move to decreasing costs, outsourcing medical transcription to a professional medical transcription service provider has been found to be an effective solution for healthcare facilities and healthcare professionals.

Outsourcing medical transcription essentially provides healthcare professionals and healthcare facilities access to the vast resources of the medical transcription service provider with regard to expert medical transcriptionists, technology, best practices and other resources. In effect the personnel of the medical transcription service provider work as a team with the healthcare facility's team. In this instance the acronym of “TEAM – Together Everyone Achieves More” would be an appropriate description of the synergistic effect of healthcare services teaming up with medical transcription services.

Given below are a few instances where medical transcription services work together as a team with healthcare professionals and other staff at the healthcare facility to bring about better results:

• Focus on patients: Teaming up with the right medical transcription service provider ensures that healthcare professionals can focus on the care process rather than the documentation process. Outsourced medical transcription service providers provide easy to use options for dictation and also provide editing & proofreading services for healthcare professionals using speech recognition software, leaving them free to focus on patients. Another vital outcome of outsourced medical transcription services is that of timely creation of patient medical records making it easy to be able to treat and track the progress of patients especially in case of long term care.

• Freeing up time: The process of medical transcription not only ensures that the time of healthcare professionals is freed up it also ensures that the time of other staff at the healthcare facility is freed up by providing the right software and tools for medical transcription. This includes features like automatic upload of dictation, diverse document delivery modes, features to enable tracking of work-in-progress, archives for searching older transcripts etc.

• Freeing up resources: Outsourcing medical transcription frees up the resources of the healthcare facility in terms of overheads like space allocation, utilities, equipment, management & administration personnel with regards to medical transcription.

• Reducing expenses: One of the biggest advantages of outsourcing medical transcription is that of cost reduction. The cost per line of transcription would be reduced by as much as 40%. Moreover outsourcing medical transcription also provides the additional advantage of converting fixed cost of medical transcription to variable costs based on usage.

• Consistent support:  Another major advantage of partnering with a professional medical transcription service provider is that of consistent support through the changing documentation scenario. Factors like adoption of EMR/ EHR are supported by outsourced medical transcription companies using HL7 interface. 

Teaming with the right medical transcription service provider can help healthcare facilities and healthcare professionals maximize efficiency, cash flow and increase profitability.

TransDyne, a leader in the outsourced medical transcription industry has used their extensive background in information technology and their experience in serving the needs of the healthcare sector to provide affordable and integrated medical transcription services.

TransDyne offers quality medical transcription at reasonable prices, executed by experienced and qualified medical transcriptionists with a very quick turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use!            

To avail complete and reliable medical transcription solutions from TransDyne, click here.

Medical transcription outsourcing: The constantly evolving services

The role of healthcare services in today's world is expanding, given the penchant of the people to not only eliminate sickness but also propagate good health. This has created an increasing demand for healthcare facilities and healthcare professionals. This increased demand for quality care has resulted in an increasing pressure on the healthcare professionals to provide holistic care on a continued basis. This has increased the emphasis on proper and detailed documentation. In this scenario the role of healthcare documentation, the role of medical transcriptionists- healthcare documentation specialists becomes vital.

Medical transcription is the process of creating patient medical records from the dictation of healthcare professionals' encounter with patients. Medical transcriptionists are documentation experts who are trained to listen to the audio and transcribe patient medical records using their vast store of knowledge, expertise and research skills to create patient medical records that are detailed, accurate, concise and easy to access. As medical transcription requires concentrated focus on acquiring and developing the right team, having a rigorous quality assurance process and the right technology to produce desirable results, outsourcing medical transcription to an expert medical transcription service provider has been found to be the right solution.

Apart from producing accurate, timely, secure records and cost-effective patient medical records, outsourcing medical transcription services also have the added advantage of constantly evolving to suit the changing needs of the healthcare sector.

Given below are some of the ways medical transcription services have evolved over the years to provide quality services:

• Remote services: Outsourced medical transcription services have essentially moved away from the physical premises of the healthcare facility/ healthcare professional. This has resulted in better focus on the patient, better utilization of resources and the elimination of several overhead costs towards medical transcription.

• Data collection: Having moved away physically from the healthcare facility/ healthcare professional's premises, outsourced medical transcription service providers have also eased the process of collecting and transmitting data for transcription. They have created systems and applications that enable healthcare professionals to use dictation devices of their choice. They have also enabled transmission of this data through secure modes for the process of transcription ensuring least amount of delays. Medical transcription services have evolved into editing and proofreading services for transcripts created by speech recognition software to ensure acceptable accuracy levels.

• Document delivery: The modes of document delivery have evolved over time to such an extent that the mode of delivery can be customized to suit the specific needs of the healthcare professional. In fact document delivery has been customized to ensure that the healthcare professional can view and sign off on the transcript electronically without having to wait for the hard copy. Delivery of transcripts to multiple locations in case the care process involves more than one healthcare professional has also been customized.

• Specialty based support: Acknowledging that healthcare is a vast field having multiple specialties, outsourced medical transcription service providers provide specialty based support in terms of specially trained medical transcriptionists, specific report formats/ templates and even turnaround time options

• Turnaround time support: The urgency of turnaround time for the patient medical record depends on many factors. Taking this into consideration outsourced medical transcription service providers provide various turnaround time options based on the needs of healthcare professionals.

• Adoption of EMR/EHR: With the mandate towards nationwide adoption of an electronic healthcare system, healthcare facilities and healthcare professionals have been urged to adopt EMR/EHR. Outsourced medical transcription service providers offer support in this process by having HL7 interface. 

It can be seen the medical transcription services are constantly evolving to suit the changing needs of the healthcare documentation scenario in terms of technology as well as services.

TransDyne, a leader in the outsourced medical transcription industry has used their extensive background in information technology and their experience in serving the needs of the healthcare sector to provide affordable and integrated medical transcription solutions.

TransDyne offers quality medical transcription at reasonable prices, done by expert medical transcriptionists with a very quick turnaround time and executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use!

To avail complete medical transcription services from TransDyne, click here

Medical transcription outsourcing: Fostering the right background for clinical decision-making

Information and information technology play a major role in today's business environment. Healthcare is no different; in fact the healthcare sector depends heavily on accurate and timely information to be able to survive in a statutorily stringent and increasingly competitive environment. It is important for the healthcare professionals of today to have an organized setup to encourage proper creation, access, management and standardized information in the form of patient medical records.

Outsourced medical transcription services have been aiding the healthcare sector in this aspect by creating patient medical records with complete detail in an accurate and speedy manner. Moreover medical transcription services are aimed at easing the professional life of healthcare professionals.  In a clinical environment where healthcare professionals are time pressed they place a high degree of importance that helps them in the following:

• Manage relationships with their patients: The patient- healthcare professional relationship is based on the ability of the healthcare professional to provide the right care at the right time by listening to their complaints and responding to it. Outsourced medical transcription service providers aid in this aspect by letting the healthcare professional concentrate on the patient throughout the encounter rather than on the computer screen. Medical transcription service providers provide options like various modes of dictation and even provide editing & proofreading services for speech recognition software generated transcripts to enable this.

• Accurately track the medical history of their patients: The patient medical records generated by medical transcription service providers are based on the specifications of the healthcare professional and the specialty of the healthcare professional. This makes it easier for the healthcare professionals to go through the information and track the medical history of the patient easily. Moreover creating patient medical records using the services of a medical transcription service provider allows the narrative to be part of the patient medical record which helps preserve the unique story of each patient

• Quick access to records: Providing healthcare is an ongoing process and would warrant repeat visits by patients often over a long period of time with varying time intervals. Outsourced medical transcription service providers have made it easy for healthcare professionals and the support staff at healthcare facilities to access older transcripts by creating archives with easy-to search criteria.

• Navigate through the information in the patient medical records with ease: Outsourced medical transcription service providers try and maintain the accuracy of the information in the patient medical records at a high level using trained medical transcriptionists and a rigorous quality assurance process. This ensures that all the important details are captured and the “noise” is filtered out, enabling the healthcare professional to navigate through the information with ease.

It can be seen that outsourced medical transcription service providers provide valuable support to time starved healthcare professionals by providing services that meet their specific needs. Moreover outsourced medical transcription services also have additional benefits like enormous saving on costs, saving on overheads, acceleration of reimbursements, aiding in some aspects of risk management and adopting EMR/EHR using HL7 interface.

TransDyne, a leader in the outsourced medical transcription industry has used their extensive background in information technology and their experience in serving the needs of the healthcare sector to provide affordable and integrated medical transcription solutions.

TransDyne offers quality medical transcription at reasonable prices, executed by experienced and qualified medical transcriptionists with a very quick turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use!  

To avail complete and reliable medical transcription services from TransDyne, click here.

Medical transcription outsourcing: Boosts overall efficiency

Most business enterprises require order and proper information flow to perform at an optimum level. The healthcare sector is no exception; in fact a vital service like healthcare requires an efficient support system to be able to function efficiently. The delivery of quality healthcare and the commercial success of healthcare facilities depend totally on the efficient flow of information. Information in the healthcare scenario is mainly derived from the patient- healthcare professional encounter. The patient- healthcare professional needs to be carefully documented to facilitate clinical, operational and commercial efficiencies.

Medical transcription is the process of creating clear, accurate and timely patient medical records from the dictation provided by healthcare professionals regarding their encounter with the patients. The role of medical transcription is to ensure that all the nuances of the dictation are accurately transcribed in text format. This enables healthcare professionals and healthcare facilities to easily draw on this information for various purposes. As medical transcription services provide support beyond mere typing or data entry services they require a concentrated input of the right team, the right process and the right technology to meet all the quality criteria of being accurate, prompt, secure and cost-effective.

The easy fix for healthcare facilities to ensure this without diluting their focus on the core business is that of outsourcing medical transcription to a professional medical transcription service provider. This ensures that healthcare professionals and healthcare facilities have adequate support for clinical decision making, coding & billing, risk management and other operations. Outsourced medical transcription services help in boosting overall efficiency of the healthcare facility in the following areas:

• Improvement of clinical workflow: The clinical workflow becomes efficient when the flow of information is smooth and there is no wastage of resources due to repeat tests, procedures etc. Medical transcription services help in this aspect by ensuring that complete and concise patient medical records are created along with all the details and are made available within the specified time.

• Increasing the operational efficiency of healthcare facility's staff: Apart from aiding healthcare professionals, outsourced medical transcription services have the added advantage of other staff by providing facilities for upload of dictation, delivery of transcripts, archives etc. The IT staff and other support staff benefit from an efficient system for medical transcription.

• Accuracy: Accuracy of the information captured in the patient medical record is vital for many purposes. Outsourced medical transcription services ensure that all the information is captured accurately and in detail. Medical transcription service providers also ensure that the narrative portion of the patient encounter is a part of the patient medical record

• Enhanced throughput: Outsourced medical transcription service providers ensure that the productivity of the healthcare professionals is enhanced by allowing them to retain dictation as mode for capturing the details of the patient medical record, allowing them to retain familiar modes of dictation and also by providing convenient document delivery modes. Outsourced medical transcription service providers also help in adopting EHR/ EMR using HL7 interface

• Propagate quality outcomes: Quality information results in quality care, better coding & billing leading to better and quicker reimbursements, protection against litigation etc. Outsourced medical transcription services ensure that the quality of information in patient medical records is the highest possible by using trained and skilled medical transcriptionists and a rigorous quality assurance process.

• Enhanced safety: Proper documentation of the patient encounter helps maintain safety standards. Medical transcription ensures the patient encounters are documented properly. Moreover outsourced medical transcription service providers ensure safety and security of the information in patient medical records by having HIPAA and HITECH compliance measures in place.

A professional and technologically savvy medical transcription service provider as a partner for the transcription needs of a healthcare facility can help boost efficiency and enhance productivity.

TransDyne, a leader in the outsourced medical transcription industry has used their extensive background in information technology and their experience in serving the needs of the healthcare sector to provide affordable and integrated medical transcription solutions.

TransDyne offers quality medical transcription at reasonable prices, executed by experienced and qualified medical transcriptionists with a very quick turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use!            

To avail complete medical transcription services from TransDyne, click here.

Medical transcription outsourcing: Helping overcome the obstacles to a connected healthcare community

There has been a lot said about the state of healthcare and the need to build an electronic healthcare system, which encourages easy exchange of information across diverse networks without the meaning of the information being lost during the course of exchange. As the healthcare sector relies heavily on information from patient medical records for various aspects, it is important for the process of creating patient medical records to support the objectives of accuracy, accessibility and security.

With the move towards a nationwide electronic healthcare network becoming imminent, the focus of the healthcare community has been on minimizing the obstacles to this move. Though there are numerous benefits to be attained from a centralized healthcare network, there are also a few obstacles for the move towards attaining an electronic healthcare system. Outsourced medical transcription services have been known to play an important role in a nationwide electronic healthcare exchange by accelerating the process and helping overcome the obstacles.

What are the obstacles to the move towards a nationalized healthcare system and how do outsourced medical transcription services help overcome these obstacles?

The commonly known obstacles to the adoption of a nationwide electronic healthcare system are:

• Proper patient identification:  Confusion with common patient names and proper unique identification of the patient details is vital for the healthcare system to work. Outsourced medical transcription prepares patient medical records, which help in not only retaining the unique identity but also retaining the unique patient story of each encounter.

• Sustainable model: Outsourced medical transcription services have been providing full support to the healthcare sector with a deep understanding of the operations for healthcare facilities and the working life of healthcare professionals, providing a sustainable solution to the documentation needs of the healthcare sector

• Governance: Outsourced medical transcription follows a strict pattern, which accounts for the movement of the document. It accounts for all the people involved in the creation and correction of the patient medical record making the governance process easier to follow.

• Standards: Outsourced medical transcription service providers provide services that strictly adhere to the standards required whether it relates to format/ template, accuracy, turnaround time or the correction of errors, blanks etc.

• Privacy and security: Outsourced medical transcription service providers ensure privacy and security by providing services that have HIPAA and HITECH compliant measures in place to ensure the maximum protection of PHI (personal health information) at all levels.

It can be seen that partnering with the right medical transcription service provider can help healthcare professionals and healthcare facilities overcome the obstacles to a move towards a nationwide healthcare system.

TransDyne, a leader in the outsourced medical transcription industry has used their extensive background in information technology and their experience in serving the needs of the healthcare sector to provide affordable and integrated medical transcription solutions.

TransDyne offers quality medical transcription at reasonable prices, executed by experienced and qualified medical transcriptionists with a very quick turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use!            

To avail complete medical transcription services from TransDyne, click here.

Medical transcription outsourcing: Enables definite overall improvement

The healthcare sector is constantly looking for support to help improve services and their bottom-line; being a dynamic service constantly evolving to meet the new challenges faced by them. In this endeavor to improve quality and reduce costs while still meeting the statutory regulations imposed on them, the healthcare sector draws support from various sources like the pharmacy industry, the Information technology industry and other allied sectors.

However the common thread binding all aspects of successfully running a healthcare facility is the documentation of the patient- healthcare professional encounter. The information in the patient medical record forms the basis for all future encounters, current care planning, follow-up treatment, referrals, tests, procedures etc. Apart from the relevance of this information towards the core care process, this information is also the foundation for receivables management and provides support for risk management. Healthcare professionals have various options available to them to document the care process, however availing specialized medical transcription services from an outsourced medical transcription service provider has been found to enable definite overall improvement for all these aspects.

How does outsourcing medical transcription enable overall improvement?

Medical transcription services propagate definite improvement because they are based on the premise that these services should be customized around the requirement of healthcare professionals and healthcare facilities rather than the other way around.  Medical transcription services have been constantly evolving with the changing needs of the healthcare sector; this enables them to provide support that help healthcare facilities and healthcare professionals to capitalize  their resources towards definite improvement.

Some of the areas that outsourced medical transcription service providers have contributed towards improvement are:

• One stop shop: One of the primary advantages of outsourcing medical transcription is that this immediately gives access to a one-stop shop for all medical transcription needs of the healthcare facility. Healthcare professionals and healthcare facilities have immediate access to a vast team of well-trained medical transcriptionists for all specialties. Factors like STAT delivery of transcripts, weekend and holiday transcription are included, which considerably reduces the burden of healthcare facilities. Reports are customized as per the preference of healthcare professionals. Standardized templates for different specialties are also included. The medical transcription service provider also provides the technology support for the medical transcription platform. Factors like HL7 interface for adoption of EMR is all included as part of the package.

• Systematic information collection and delivery: Outsourcing medical transcription provides a systematic and easy to use application for collection and transmission of dictation, which can be configured to check and transmit audio files at predetermined intervals for speedy transcription. Document delivery modes are also configured as per the convenience of healthcare professionals including delivery to specific folders, delivery to multiple users, electronic signature and numerous other options. Healthcare facilities also have the provision to track dictations, transcripts and work in progress, which helps in easy administration.

• Cutting costs: Outsourcing medical transcription also enables the healthcare facility to cut down on direct and indirect costs of medical transcription substantially. Moreover outsourcing medical transcription also ensures that the fixed cost of transcription is converted to variable costs strictly based on the usage

• Improving report quality and accuracy: Using a combination of skilled medical transcriptionists and a stringent quality assurance process, outsourced medical transcription service providers ensure that quality patient medical records are created with maximum accuracy. Moreover using medical transcription as a process of creating patient medical records enables the retention of the narrative as part of the record. This aids in improving quality of care and in some aspects of risk management. 

It can be seen that sourcing and partnering with the right medical transcription service provider can result in definite overall improvement in all aspects of the healthcare facility.

TransDyne, a leader in the outsourced medical transcription industry has used their extensive background in information technology and their experience in serving the needs of the healthcare sector to provide affordable and integrated medical transcription solutions.

TransDyne offers quality medical transcription at reasonable prices, executed by experienced and qualified medical transcriptionists with a very quick turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use!  

To avail complete and reliable medical transcription services from TransDyne, click here.

Medical transcription outsourcing: Providing specialized support

The process of healthcare requires specialized support from various sectors to be able to deliver quality services. Among other various aspects that provide support to healthcare services; medical transcription the service that helps document the patient encounter by converting the dictation of the healthcare professional into text format provides an important support. The information in patient medical records is essential for various aspects of smooth operations of the healthcare facility.

Though essentially the process of medical transcription involves typing the dictation of healthcare professionals to provide accurate, legible, easily accessible and timely records, quality medical transcription services require the right team, the right process and the right technology. Outsourcing medical transcription has been found to be a viable solution for healthcare facilities and healthcare professionals seeking accurate, timely, secure and cost-effective services.

Outsourced medical transcription services provide specialized support to healthcare facilities and healthcare professionals drawing upon their vast resources of experience in having served the healthcare industry and their expertise in customizing solutions to suit the needs of the healthcare facilities and healthcare professionals according to their changing needs.

Outsourced medical transcription services provide specialized support in the following aspects:

• Matching skills of medical transcriptionists to the specialty of healthcare professionals: Healthcare sector is a specialized service involving several specialties. The language, the terminology, the procedures, the drugs and even the report templates/ formats required for each specialty are different. Sensing that medical transcription needs for each specialty may vary, outsourced medical transcription service providers have trained medical transcriptionists in the nuances of one or two specialties. This enables them to seamlessly provide accurate and timely services from the very beginning

• Enabling healthcare professionals to increase productivity: The life of healthcare professionals is fraught with too many demands on their limited time. Outsourced medical transcription service providers provide services that intuitively conform to the time-starved lifestyle of healthcare professionals. Options like flexible modes of dictation, customized document delivery modes etc have allowed healthcare professionals to make the most of their limited time.

·       Configuring software and tools to meet the changing needs of the healthcare sector: Technology has made medical transcription into a sophisticated service that can even be availed from a remote location. Outsourced medical transcription service providers have used technology to create transcription systems that automatically enable upload of audio files, allow for electronic signature of transcripts, allow for adoption of EMR/EHR using HL7 interface, easy access to older transcripts etc. The use of 128-bit data encryption, multi-tiered application architecture, design level security safeguards, firewall protected networks, sterilized e-mail servers etc. has also ensured security of confidential patient information during the transcription process

It can be concluded that outsourced medical transcription services provide specialized support to healthcare professionals and healthcare facilities by providing accurate, timely, secure and cost effective services. 

TransDyne, a leader in the outsourced medical transcription industry has used their extensive background in information technology and their experience in serving the needs of the healthcare sector to provide affordable and integrated medical transcription solutions.

TransDyne offers quality medical transcription at reasonable prices, executed by experienced and qualified medical transcriptionists with a very quick turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use!  

To avail complete and reliable medical transcription services from TransDyne, click here.

Medical transcription outsourcing: Helps overall improvement

With the nationwide drive towards adopting electronic health systems, healthcare facilities are frantically undergoing the process of sourcing the right product for them based on their specific requirements. The role of medical transcription in this move towards nationwide digitization of patient medical records is vital. Medical transcription as a service has been a part of healthcare for almost as long as healthcare services themselves. Though over the years medical transcription has evolved from its earlier simple role of listening & typing to that of a sophisticated and specialized service using the right skills and the right technology to provide services that aid healthcare facilities and healthcare professionals in many ways.

Possessed with an inherent understanding of the operations of healthcare facilities and the needs of healthcare professionals and combining this knowledge with their arsenal of technology and processes has enabled outsourced medical transcription service providers to provide services that help in the overall improvement of healthcare facility operations.  Outsourcing medical transcription helps healthcare facilities and healthcare professionals in three of the main aspects that contribute to smooth operations:

• Quality: Apart from the skills and qualifications of the healthcare professional and the facilities provided by the healthcare facility there are other aspects that contribute to quality care, that outsourced medical transcription service providers help improve: 

1.     Focus on the patient: Using medical transcription services to document the patient encounter helps healthcare professionals concentrate on the patient rather than the monitor, this helps in improving the quality of care

2.     Preserving the narrative: Using the services of a professional medical transcription service provider enables the narrative to be a part of the patient medical record which helps the healthcare professional recall important details that help in the care process

3.     Accuracy: Documenting the patient encounter using a medical transcription service provider ensures that patient medical records are created with maximum accuracy possible using skilled medical transcriptionists and a rigorous quality assurance process

• Efficiency: Documenting the patient encounter using the services of an outsourced medical transcription service provider has been found to help improve the efficiency of healthcare professionals and healthcare professionals by providing services that include: 

1.     Allowing usage of flexible modes of dictation

2.     Providing software and tools for transcription that not only provide numerous benefits but are also easy to use

3.     Providing customized document delivery options

4.     Providing easy access to archives to help retrieve older transcripts

5.     Providing a system that enables easy tracking of dictations, work-in-progress and transcripts

6.     Providing editing and proofreading services for transcripts created by speech recognition software

7.     Adoption of EMR/ EHR using HL7 interface. 

• Safety: One of the concerns of healthcare professionals and healthcare facilities during the entire care process is providing for the security of confidential patient information. This information is especially vulnerable during transmission to and from the outsourced medical transcription service provider. Outsourced medical transcription service providers have realized the importance of HIPAA and HITECH compliance during the transcription process and provided for this by securing people, processes, technology and infrastructure used for medical transcription. 

It can be seen that medical transcription service providers help enhance quality of services, improve efficiency and mitigate safety concerns.

TransDyne, a leader in the outsourced medical transcription industry has used their extensive background in information technology and their experience in serving the needs of the healthcare sector to provide affordable and integrated medical transcription solutions.

TransDyne offers quality medical transcription at reasonable prices, executed by experienced and qualified medical transcriptionists with a very quick turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use!            

To avail complete and reliable medical transcription services from TransDyne, click here.