Digital medical transcription outsourcing: Providing adaptable options

Online transcription is not a new concept, it has been around as long as clinical care itself, though healthcare transcription has grown to a huge amount from its previous method because of advancements in the methods and software and technology made use of in medical transcription. Currently healthcare transcription is not only the method of transforming dictation recordings of the patient- healthcare professional encounter into typed, it is also a service which assists healthcare providers and doctors by providing adaptable services matching with the exact requirements of healthcare providers / health professionals.

One of the major changes that have supported online transcription to become more versatile is that facilitating of this service is not restricted to the health facility or the health professional's office. The appearance of Internet has made certain that online transcription services can be gained from far off locations. This advancement has given rise to the concept of contracting out. Outsourcing has enabled medical transcription to become a specialty service that is offered and dealt with by medical transcription companies who are expert in this service, including value to the elementary service. This means that health facilities and healthcare professionals can direct efforts on what they do best; delivering quality medical care and healthcare transcription contractors can focus on what they do best; providing flexible medical transcription services.

What is implied by versatile online transcription options?

The phrase adaptable has been classified as developing easily to outside changes and possessing several utilities or objectives. By this definition medical transcription services would positively be viewed as adaptable.

Ensuring flexible medical transcription services would comprise:

Becoming accustomed to differing amounts of online transcription requirements: Digital medical transcription services have shown remarkable adaptability by delivering excellent services despite of the extent of documentation mandated.  Volumes of online transcription would count on the patient inflow, which is impracticable to predict. But subcontracted digital medical transcription companies deliver services for unpredictable quantities without sacrificing the preferred competence levels of:

• Exactness: Exactness of the data documented in the records is crucial to the procedure of medical care as well as the financial outlook. Medical transcription service providers serve above average exactness degree by employing the right teams and the correct exactness process to guarantee that the integrity of the particulars transcribed is not compromised. They make sure that they have human resources of areas of medicine-trained transcriptionists who can cope with varying extent of any medical specialties without compromising on the precision. They also employ a rigorous exactness policy to guarantee that high criteria of correctness of information are fulfilled.
• Turnaround time: Health professionals require details that are not only error-free but also obtainable on time. Utilizing the correct teams and the right software and technology fulfills medical transcription vendors guarantee delivery time promises.
• HIPAA compliance: Protecting HIPAA compliance of protected patient information is both a statutory and moral obligation. Online transcription contractors guarantee HIPAA/HITECH compliance, by educating the people, making use of the correct method as and utilizing protected information technology.

Undertaking adaptable means of audio recording: Physicians are starved for time and would like to have options to narrate as per their time constraints employing familiar options of audio recording. Medical transcription contractors offer flexibility in this by allowing the physicians to employ variable modes of audio recording.

Ensuring various methods of transcript dissemination: Online transcription service providers ensure versatile services by providing health professionals and healthcare providers various options for transcript distribution.

Offering proofreading services for speech recognition transcription: Though speech recognition does not deliver total record creation options, some physicians have adopted it. But the accuracy degree of voice recognition documentation is 60% - 80%. Healthcare transcription contractors offer proofreading services for such transcripts to refine their exactness to satisfactory extent.

Helping adoption of EMR/EHR: Adopting EMR/EHR systems have been made mandatory by law. Outsourced online transcription vendors have supported in this method by using the necessary information technology for helping imports to the EMR systems.

Contracted out healthcare transcription services do suit the meaning of being flexible by altering to the evolving necessities of healthcare facilities and physicians. However while contracting out it is vital to evaluate the healthcare transcription service provider on the foundation of precision, delivery time, security and optimization on expense but also on their expertise to adapt their human resources, information technology and process to provide flexible services.

TransDyne, a leader in the subcontracted digital medical transcription industry ensures versatile online transcription options. TransDyne offers cost-effective digital medical transcription services for differing quantities of record creation without forgoing the proficiency levels of accuracy, delivery time and security. TransDyne permits health professionals to make use of adaptable modes of narration. TransDyne ensures multiple arrangements for transcript delivery. TransDyne delivers proofreading support for records as required. TransDyne has HL7 interface to allow adoption of EMR/EHR.

To avail resourceful online transcription services from TransDyne, click here



Healthcare transcription outsourcing: Offering support services

The procedure of healthcare is complicated and vibrant. Not only does medical care involve incessant upgrading and innovation it also means considerable capital outlay to remain state-of-the-art. In an environment where health facilities are confronted with the complication of constant refinement and breakthrough while coping with limited funds and postponed settlements, outsourcing online medical transcription can deliver lot of assistance.

How does contracting out voice transcription ensure assistance to healthcare practices and physicians?

Sub contracting voice transcription has lot of gains, a few of which are apparent and a few of which are supplementary plus points, which are not so obvious.

Healthcare transcription services help the exercise of clinical care in various ways, certain of which have been characterized below:

By making accurate reports: Sub contracting voice transcription ensures that specialized transcriptionists who are educated to be professionals create the patient documents. This ensures that thorough details are transcribed with the greatest precision. Accurate medical documents are advantageous in the described below

• Assists doctors deliver quality health management based on the information in the patient documents instead of depend on recall/ conjecture/ recurring contribution from patients.
• Supports the receivables management department to accurately code the particulars and bill   for it guaranteeing that the reimbursement process begins seamlessly.
• Forms the description of the care procedure as substantiation in situation of malpractice suit .

By making timely reports: Healthcare professionals need details that are not only precise but also timely to be able to respond to the clinical care needs of the patients. Contracting out voice transcription guarantees that patient records are formed quickly and sent immediately to healthcare providers. Online medical transcription service providers are proficient at serve delivery time requirements making use of the correct people, practices and the appropriate software and tools.

By providing software and technology that is simple to utilize: Health professionals have various requirements on their scant time. Contracting out online medical transcription helps health professionals maximize their scant time by providing software and technology with the following benefits:

• Flexible forms of audio recording
• Automated upload of dictation files at regular time periods
• Adaptable channels of document dissemination
• Archives.

By ensuring HIPAA & HITECH compliance: Outsourcing medical transcription makes sure that the HIPAA& HITECH compliance of the confidential patient data is made sure of during the voice transcription process. This plus points the healthcare practices/ doctors in two methods. It makes certain of the continued faith of the patients in the healthcare provider and safeguards the healthcare practice from lawsuit.

By providing HL7 interface: Sub contracting online medical transcription can support the healthcare practices shield their present capital outlay in EMR/EHR system by having a HL7 interface.

Subcontracted online medical transcription services play an important cooperative function in both the functional and business related features of providing medical care. However while contracting out voice transcription it is critical to select a transcription service provider who has the skill to not only satisfy the existing demands of the healthcare provider, but also have the aptitude to meet any upcoming specifications that may come up.

TransDyne, leader in the subcontracted online medical transcription industry provides services with the following advantages:

• TransDyne ensures voice transcription with an accuracy of above 99%
• TransDyne guarantees a turnaround time of 24 hours with a choice of 4-12 hours for STAT transcripts
• TransDyne guarantees data confidentiality by securing software and tools, methods and human resources.
• TransDyne delivers a reasonable and fair charge by charging 10 cents per line, which is calculated by using the character line pricing method.
• TransDyne keeps up large, well-trained reserves of online transcriptionists, which helps them to deal with differing quantities
• TransDyne offers healthcare transcription services by utilizing the latest software and technology that is highly developed and uncomplicated to employ.
• TransDyne operates the character line pricing procedure that is verifiable, identifiable, measurable, trustworthy and equitable & trustworthy
• TransDyne has the client references of their success stories available for viewing on their website.

To know more facts on how TransDyne can alleviate the online medical transcription operations, click here

Voice transcription contracting out: Performing a critical responsibility

Patient transcripts are a vital input in the clinical care chain. They are vital for not only patient care but perform a significant responsibility in the financial, governmental and medico litigation details. Online medical transcription is the process by which patient records are transcribed. Transcriptionists are the scribes who completely transform the narration of the healthcare professionals into text shape, making it accessible to physicians and other staff.

Contracting out online medical transcription has been found to be not only cost-effective, but also well organized and effectual with reference to precision, turnaround time, security and technology. In the recent past there have been several arguments over the role of the online transcriptionists/medical transcription companies in the method of patient document formation. It is vital to spell out the rationale why medical transcription is so crucial to the health management procedure.

Following are the rationale that highlight the relevancy of the function parlayed by voice transcription:

Quantity: Subcontracted online medical transcription services are essential to the sequence of document making because of the utter amount of documents to be formed. The quantity of people searching for health management services has considerably improved as a result of different purposes like the aging population, lifestyle changes, augmented stress levels etc. It is not possible for physicians or support staff to deal with the substantial quantities of transcription needs, while still simultaneously delivers quality care.

Proclivity: Medical transcription has been proven to be the liking of doctors for formation of patient reports. Doctors are starved for time and like the expediency of being able to dictate notes in the time accessible to them. Furthermore contracted out medical transcription contractors provide the options to health professionals to continue to use their preferred options of recording dictation. Outsourced voice transcription also provides additional benefits like numerous transcript delivery means keeping in mind the inclination of the healthcare professionals

Descriptive: Online medical transcription lets the physicians to encapsulate utmost information in a patient document. This comes in advantageous in numerous scenarios, by permitting the physician to ponder over the health conditions of the patient and arrive at the optimum diagnosis, aids in further medical care post a time gap and various other cases where highest particulars can assist the treatment sequence.

Augmenting productivity: By outsourcing healthcare transcription the doctors have the choice to capitalize on their efficiency by focusing on what they specialize in - offering superb medical care

Being familiar with the sequence: Healthcare transcription vendors comprehend the sequence of clinical care and can tailor their services to suit the needs of doctors. They are well versed with the necessities of every specialty and can meet the needs of health facilities and healthcare professionals in the ideal possible way

Aids in managing legal cases: Comprehensive patient records perform an important responsibility in circumstance of malpractice suit.  These provide descriptive proof about the procedure and competence of care rendered to the patient

Using perspective: Online medical transcription contractor have pools of well-oriented and seasoned voice transcriptionists who can utilize framework to garbled/confusing audio files to produce correct documents

         

Sustaining the base criteria required: Contracting out medical transcription assists keep up the prerequisites of patient reports. Voice transcription contractors would not only support in maintaining standards of correctness of information, delivery time and security, they would also guarantee records are formed in the formats/ templates preferred

Supporting deliver hands-on health services: Outsourced voice transcription services aid the physicians optimize their scarce time resources and aid them focus on what they do best – delivering hands-on excellent healthcare to patients.

Along with helping health facilities/doctors in the process of providing competent health management, voice transcription companies also support them in the financial points in two ways:

• By reducing expense of transcription considerably
• By hastening the receivables cycle

Keeping in mind the important function performed by voice transcription services, it is important to opt for the right service provider.

TransDyne delivers superb online medical transcription at cost-effective costs, carried out by experienced and trained transcriptionists with a very prompt turnaround time accomplished via secure HIPAA and HITECH compliant channels, with very high percentage of precision and all this with software and tools that is advanced but easy to use!          

To benefit from complete online medical transcription services from TransDyne, click here.

Voice transcription sub contracting: Ensuring creative solutions

Healthcare transcription has been a part of medical care from the very initial stages.  After all online medical transcription is the scribe that faithfully transcribes patient transcripts from the information given by the doctors of their encounter with patients. Though medical transcription has been around almost as long as health management services, it has developed a long way from the starting rudimentary style of handwritten notes to the existing form of forming patient reports on the computer.

It is acknowledged that healthcare transcription is a professional skill demanding the optimum blend of human resources, information technology and methodology and it has been recognized that the seamless, effectual and cost-effective way out to transcribing patient records is to subcontract healthcare transcription. Contracted out medical transcription services have the benefit of providing innovative options to the developing requirements of healthcare providers and health professionals.

How does subcontracted online medical transcription ensure innovative services for the record creation requirements of physicians and healthcare providers?

Outsourced medical transcription has always attempted to ensure services that meet the evolving specifications of healthcare professionals and health facilities by taking inventive steps, making use of imagination and accepting to adapt software and technology to ensure safe, correct, quick and cost-effective medical transcription alternatives.

To understand how outsourced healthcare transcription ensures creative alternatives it is crucial to analyze how the voice transcription service has developed to meet the hurdles/ specifications of the health management sector.

Given here are some of the landmarks that voice transcription has attained:

Ensuring remote voice transcription solutions: Healthcare transcription has evolved from a service entailing the physical presence of the online transcriptionist to a service, which can be made use of from remote locations. Medical transcription contractors have employed the Internet creatively to assist doctors and healthcare practices avail the finest caliber service without having to meet with any overhead charges.

This guarantees that the healthcare practices and physicians can obtain the essential voice transcription alternatives having to pay only for the quantity used. Things like overtime pay, wastage during slack times, planning for weekend & holiday transcription are all covered by the medical transcription contractor without compromising quality, turnaround time and HIPAA& HITECH compliance.

Making features for versatile means of dictation: Outsourced voice transcription alternatives have guaranteed that healthcare professionals can capture the data of the patient-health professional appointment without having to modify their style of dictation or having to waste time by letting them to use accustomed and flexible modes of dictation. Online medical transcription contractors have innovatively utilized technology to assist physicians in saving their restricted time resources

Helping assimilation of EMR/EHR: Capital investment in EMR/EHR systems requires a huge capital investment. Medical transcription companies have offered HL7 interface to assist in amalgamation with EMR/EHR systems

Editing options for voice recognition transcription: Some physicians have invested in voice recognition/speech recognition software. Though this software has the ability to transform voice to text, the precision levels have been found to be unacceptable. Healthcare transcription companies have inventively delivered editing and quality assurance solutions for such transcripts.

Specialty voice transcription: Clinical care is an enormous field having many specialties.  The online transcriptionists working on healthcare transcription for specialties need to be habituated with the language of the area of medicine to ensure solutions of the required correctness and turnaround time. Voice transcription contractors have enterprisingly provided for area of medicine transcription by training transcriptionists to be domain professionals in one or two specialties making certain of competent work from the very start

Archives: One of the needs of health facilities, principally those creating lot of volumes of transcription work, is to be capable of keep tabs on the audio records, work-in-progress and transcribed documents. They also need a system through which they can trace patient files simply. Online medical transcription companies have innovatively delivered archives to facilitate all these functions

Alternatives for document delivery: All patient reports are critical to the clinical care process, but some need more precedence than others. It is vital for the medical transcription contractor to have numerous methods to deliver the transcript to the doctors in a secure and timely manner. Outsourced voice transcription vendors have given for this by enabling several means of report dissemination

TransDyne is a leading provider of outsourced online medical transcription solutions, having taken care of healthcare facilities of all sorts. TransDyne comprehends the specifications of the healthcare facilities and healthcare professionals and provides creative options to the varied requirements of healthcare professionals and healthcare providers.

TransDyne provides excellent healthcare transcription at affordable charges, executed by seasoned and qualified voice transcriptionists with a very timely delivery time executed through protected HIPAA and HITECH compliant channels, with very high levels of correctness and all this with software and tools that is superior but effortless to use!                

Outsourcing healthcare transcription to TransDyne provides additional gains like:

• Extent of work flexibility
• Voice transcriptionists taught in areas of medicine
• Adapted documents/formats/templates
• Provision to integrate with EMR/EHR
• Alternative to retain variable modes of dictation
• Remote printing and faxing options

To gain from innovative voice transcription options from TransDyne, click here.

Healthcare transcription contracting out: Conserve on expenditure

One of the key factors in any economical resolution is the revenue and the healthcare sector is no different. In fact in the health management industry there is a perpetual tussle to diminish expenditure and hasten cash flow. Sub contracting medical transcription can assist healthcare practices in both these aspects.

How does outsourcing medical transcription aid optimize on expenses?

Online medical transcription has been an integral part of health management by making patient reports, which fulfill various purposes. Patient transcripts play a vital responsibility in the following:

• Provides the premises of continued care
• Provides information on the changing conditions of treatment
• Acts as evidence in case of legal issues
• Becomes the foundation of receivables management leading to settlement
• Premises for referrals to other healthcare professionals
• Fulfills governmental requirement of maintaining patient records

Though online medical transcription is necessary for the efficient running and the commercial health of health facilities it is not a component of the most important business of health facilities.  And because medical transcription is the practice of creating vital inputs like patient reports it requires time, concentration, financial commitment and ability that could dilute the focus of healthcare facilities from their most important business of providing quality health management.

Healthcare transcription is obligated to be timely, exact and confidential to make sure of the efficient overseeing of health facilities.  To ensure this healthcare facilities would have to commit a sizable segment of their overheads and this would effect in online medical transcription being very costly.

Sub contracting online medical transcription offers the perfect answer to curb expenditure and makes sure that parameters are maintained. A professional healthcare transcription service provider would make sure of:

Quality of above 99%: It is crucial that the details recorded in patient transcripts are as exact as probable. To a considerable level accuracy relies on the skills of transcriptionists. The expertise of medical transcriptionists in turn counts on the service provider having a strict selection plan and a comprehensive training program. By sub contracting online medical transcription health facilities essentially outsource all these activities. The quality of information captured in patient reports is high due to the relentless endeavors of the transcription vendor to acquire the best talent and train them to be specialists.

Delivery time of 24 hours: Apart from accurate particulars, the other main aspect is that creation of patient reports should be timely. This not only aids the health professionals deliver competent care but also helps speed up the cash flow of the healthcare facility, as online medical transcription is the foundation for the coding and billing cycle

Confidentiality: Maintaining the confidentiality of patient data is not only compulsory by law but is the premises of the patient-healthcare professional relationship. Sub contracting medical transcription makes sure that the medical transcription company offers sufficient precautions to make sure of confidentiality of data during every phase of transcription

Technology that is effortless to utilize: Medical transcription services are aided and enhanced by use of technology. Software and tools not only speeds up the process and ensures for confidentiality, it also makes certain that healthcare professionals and support staff profit from multiple provisions like flexible modes of capturing dictation, preprogrammed transfers & retrievals, archiving, HL7 interface, remote printing and faxing etc.

Lesser costs: Subcontracted medical transcription makes certain restricting of expenditure in two certain ways. Sub contracting makes certain that the expense of transcription comes down by 40% to 50% ensuring savings. Contracting out also ensures that all indirect costs like overheads & utilities etc are also reduced.

TransDyne, a leader in the subcontracted online medical transcription industry delivers adapted solutions to the healthcare transcription needs of health facilities. TransDyne offers quality healthcare transcription at economical prices, performed by knowledgeable and qualified transcriptionists with a very quick turnaround time performed through secure HIPAA and HITECH compliant channels, with maximum levels of quality and all this with information technology that is advanced but easy to operate!                 

To avail complete medical transcription services from TransDyne, click here.

Healthcare transcription contracting out: Formation of patient documents

Patient records are an important component of the efficient overseeing of a healthcare provider. They play a role to the actual process of medical care as well as aiding in the settlements system. Healthcare transcription is the process of making clinical reports, by converting the dictation recordings as dictated by the physician into typed format. Voice transcription is a professional service that necessitates the appropriate people, the correct practice and the optimum information technology.

Contracting out medical transcription helps the healthcare facilities to strive for on offering competent health management, by creating healthcare transcripts in a quality, speedy, protected and reasonably priced way. Not only this sub contracting online medical transcription also facilitates healthcare practices to reduce indirect cost that they may meet with by online medical transcription in-house.

What are patient healthcare transcripts and why are they crucial?

Patient medical documents are the systematic report creation of patient’s individual health records and care. Patient reports comprise the following details:

• Name, date of birth, address, emergency contact numbers, sex, blood type etc.
• Date of last physical exam
• Dates and results of tests and screening
• Major diseases & surgeries with dates
• List of medication, dosages and duration of prescription
• Allergies
• Chronic diseases
• Health records of complaints in the family

Patient medical documents provide healthcare medical chronicles. It is a longitudinal record chronicling disease, major & minor ailments as well as growth landmarks. It gives the physicians an impression for what ensued in the past to the patient. It also delivers hints about present diseases. Healthcare documents can confirm to be valuable as assistance in making the optimum diagnosis.

The data in health records provide assistance in the below given factors:

• Stability of healthcare
• Starting point for planning existing and upcoming clinical care
• Assist in safeguarding against malpractice suit
• Are the starting point for coding and billing
• For education and research purposes
• Fulfilling mandatory obligations

It can be recognized that patient medical records are important in the system of medical care. And as online medical transcription is the practice of creating patient reports, it is essential that health facilities should evaluate the service provider vigilantly before outsourcing voice transcription.

The criteria for judging a medical transcription service provider are as follows:

Correctness: This signifies the percentage of quality of the complete transcripts vis-à-vis what was dictated. A least percentage of 99% and higher would be adequate.

Turnaround time: Delivery time alludes to the time taken to send back the completed document to the health facility. A turnaround time of not more than 24 hours for normal transcripts and 4-12 hours for STAT records would be regarded as ideal.

HIPAA & HITECH compliance: The transcription vendor being outsourced to should be HIPAA compliant. The voice transcription vendor has to have adequate security procedures to make sure that the secure particulars conveyed to and fro is safe and HIPAA compliant.

Billing method: Curtailed charges are one of the principle benefits that a healthcare provider wishes to have, from the contracting out choice. Pricing method should be fair and reasonable for the services provided. Costing method should also be clear and effortless so that both parties can check the same at any level of the cycle

Technology: The software and tools utilized by the online medical transcription vendor should not only be confidential but should also be easy to operate, without having to entailing extensive guidance.

Sub contracting online medical transcription to the correct medical transcription company can aid the health facility not only in terms of seamless, convenient and cost-effective making of patient documents; it also has other plus points like:

• Retaining familiar means of dictation
• Integration with EMR/HER
• Expert transcription for any area of medicine
• Automated transfer of dictation and download of documents
• Archiving provision 

TransDyne offers excellent online medical transcription at economical rates, carried out by seasoned and trained online transcriptionists with a very timely turnaround time performed through HIPAA compliant HIPAA and HITECH compliant channels, with very high levels of quality and all this with software and tools that is improved but easy to use!               

To obtain all-inclusive voice transcription services from TransDyne, click here.

Medical transcription sub contracting: Offering complete and cost-effective services

The healthcare field is vibrant with relentlessly growing demands, recent developments, new inventions and latest discoveries. It is also an industry that has to perform controlled by numerous timelines and stringent code of ethics. The relentless endeavor of most health facilities is to maintain high parameters of service, trying to keep the revenues in the black, all this while performing within a rigorous code of ethics.

The exercise of healthcare is based on multiple ingredients to be proficient at deliver quality health management. One of the essential components leading to the successful provision of superb medical care is information from patient records. Healthcare transcription is the undertaking of transcribing patient records from the audio files of the healthcare professional’s narration of his/her meeting with the patient. Correct and prompt formation of patient transcripts is not only crucial for excellent healthcare, but also important for coding and billing and as substantiation in case of litigation.

Contracting out medical transcription makes certain that the healthcare practice offers complete and cost-effective services for its documentation needs.

How does outsourcing healthcare transcription deliver all-inclusive solutions?

Contracting out medical transcription delivers complete services for documenting patient-healthcare professional encounters, including:

• Accuracy: Sub contracting voice transcription makes certain that the patient records are produced with highest quality possible. Employing of medical transcriptionists trained to be domain experts and stringent accuracy verifications comprising several stages comprising transcriptionists, proof readers, unit-in charges and the correctness check team makes sure that more than one set of trained “ears” listen to the audio files and try to encapsulate the utmost details possible

• Delivery time: Separate from the accuracy of data in patient records, it is also vital that the information is open to the healthcare professionals on time. Outsourcing healthcare transcription makes certain that delivery time commitments are adhered to by using the correct manpower, optimum processes and the optimum information technology

• Specific branch of medicine transcription: Transcriptionists trained to be specialists in one or two several areas of medicine ensure that as recent specialties are added to the healthcare facility, there are qualified manpower open to deliver accurate and prompt transcription 

• Weekend and Holiday transcription: Outsourcing voice transcription offers makes certain that the service is available to the healthcare practices round the clock, including holiday and weekend transcription demands

• Managing with varying amounts of transcription demands: It is unfeasible to predict the inflow of patients. And voice transcription needs are contingent on the inflow of patients. Therefore it is impossible to anticipate the healthcare transcription requirements. Contracting out ensures that health facilities can rest easy on coping with differing volumes of transcription

• Formats/Templates: Health professionals mandate patient reports in exact formats or templates. Sub contracting medical transcription makes certain that the specifications mandated by the healthcare professionals is taken into consideration

• Archive: Most healthcare facilities support staff and sometimes, physicians expend an enormous amount of time tracing records. Sub contracting to an expert voice transcription service provider makes certain that they have archives making it easy to locate and retrieve reports

• Preferred methods of dictation: Most health professionals are starved of time, outsourcing healthcare transcription assists them manage their time by letting them to retain habitual methods of dictation

• Organizing record flow: Contracting out medical transcription ensures that health professionals and support staff save on time expended on transferring audio files and downloading transcripts by having a system in place that empowers all these functions

• Remote printing & faxing: Outsourcing healthcare transcription also makes sure that the physicians may obtain features like remote faxing and printing easing their burden

• HL7 Interface: Outsourcing healthcare transcription also makes certain that health facilities can protect their outlay in EMR/EHR by HL7 integration

• Security: Securing confidential patient data is one of the major concerns of healthcare facilities. Contracting out voice transcription ensures the HIPAA compliance of this information throughout the voice transcription exercise by safeguarding people, processes and infrastructure

How is contracting out healthcare transcription cost-effective?

• Restricts cost by more than 40%: By sub contracting healthcare transcription, health facilities can save more than 40% on their existing costs

• Lowers expenses to expenditure per line: Contracting out medical transcription also lowers the cost of transcription to the price per line and makes certain that surplus costs like overheads, utilities, administration resources, information technology expenditure are curtailed.

It can be concluded that outsourcing medical transcription offers a comprehensive and reasonably priced solution to the report creation requirements of healthcare practices.

TransDyne offers superb voice transcription at reasonable charges, executed by experienced and skilled medical transcriptionists with a very timely turnaround time performed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is highly developed but effortless to utilize!                

To obtain all-inclusive and cost-effective medical transcription services from TransDyne, click here.

Medical transcription sub contracting: Requirement for secure services

Medical transcription is the undertaking of documenting the patient-physician meeting in depth. Patient records are a critical component of healthcare. Patient transcripts play a crucial function in the following:

• Record of symptoms, diagnoses and treatment
• Record of pre-existing health conditions
• Details of Allergies and current medication
• Developments of treatment
• Foundation for referrals
• Statutory specification
• Proof in case of legal action
• Foundation for coding and billing

Contracting out medical transcription has been found to be one of the most competent, effectual and cost-effective means for making patient reports. Time and again accent has been placed on the magnitude of ensuring confidentiality of confidential patient details. And the outsourced medical transcription vendor has an enormous role in safeguarding patient information, as medical transcription is the process of making these reports. The exercise of online transcription also involves transmission of this information back and forth during the transcription process this adds to the requirement for rigorous security precautions.

HIPAA (Health Insurance Portability and Accountability Act) was embarked on to protect confidential patient data. In the recent past HITECH has come into force and has expanded the concerns of HIPAA and increased the powers of HIPAA to enforce precautions and standards for safeguarding of confidential patient details.

Why is security of private patient data, and crucial element of medical transcription?

The origin of protecting patient data comes up from the revered patient-healthcare professional relationship. A patient-healthcare professional relationship is principal to the practice of medicine and is fundamental for the facilitating of quality health management. The quality of patient-health professional relationship is crucial to both parties. The better the association in terms of mutual respect, knowledge, trust, shared values and viewpoint about diseases & life, the better the amount of data, making better correctness of diagnosis and standard of care.

In fact the HIPAA compliance of the information concerning the patient as given to the physician/healthcare practice is one of the components of the basis for the medical code of ethics

As online transcription is an important conduit in the sequence for providing superb medical care, it is crucial that the medical transcription company realizes and accepts the need for confidentiality and has provisions in place to make sure of confidentiality. Confidentiality of patient records is not only mandatory by law, but also the moral responsibility of the medical transcription company.

What are measures to be taken by the online transcription service provider to protect private patient details?

The process of contracting out medical transcription to a medical transcription vendor would involve:

• Transferring dictation files  (narration of patient-physician encounter) to the server
• Transmission of dictation files
• Downloading the dictation files
• Transcribing the audio files
• Transmission of the completed transcripts
• Retrieving the completed reports by the healthcare practice.

Considering the procedure occupied in confidentiality of information is applicable at all stages:

When data is at rest: This would be security of patient details when it is collected prior to relaying to the online transcription company and when the finished transcripts are stored before delivering back to the healthcare practice.

When patient details is in motion: This would comprise security of information during transferring audio files, conveyance of audio records, retrieving audio records and conveyance of completed reports

When information is in use:  This would concern security of information when the dictation files are being transcribed.

When patient details are disposed:  This would pertain to safely disposing of defunct files in such a way to make sure that they are completely destroyed and cannot be accessed by unauthorized entities.

TransDyne, a leader in the contracting out healthcare transcription industry comprehends the necessity for maintaining security of patient data and has provisions in place to make certain of HIPAA / HITECH compliance.

How does TransDyne ensure HIPAA/HITECH compliance?

Employing of the optimum software and tools: The use of 128-bit data encryption, multi-tiered application architecture, design level confidentiality safeguards, firewall protected networks, sterilized e-mail servers, denial of access procedures and multi-modal alerts safeguards information when it is at rest and when data is in motion.

Employing of practices: Utilization of procedures like company owned & managed facilities, not engaging any sub-contractors, employing manned confidentiality at the entry/exit points, round-the-clock video surveillance and the lack of removable storage media safeguard the information in use. The other precautions taken for ensuring confidentiality of information in use are limiting the access to the application by User ID and an encrypted password. Access to files is limited based on the user's function. Once a user is logged in, if no activity is performed for certain time, the user is automatically logged out of the system. This ensures that there is complete security of data when it is in use.

Educating teams: Educating manpower on the significance and process s for HIPAA/HITECH compliance gives them a professional outlook. Having them give a commitment in writing further ensure HIPAA/HITECH compliance. This secures the data in all phases.

TransDyne believes in maintaining confidentiality criteria that not only fulfill HIPAA/HITECH standards, but also go beyond them.  TransDyne also delivers medical transcription services with correctness levels of above 99%, guaranteed delivery time of 24 hours with an choice of 4-12 hour delivery time for STAT reports at a very economical charge, using software and tools that offers various benefits while still being easy to operate!

To avail confidential healthcare transcription services from TransDyne, click here.